Track Business Expenses for
American Tax Season
IRS-compliant reports • Sales tax auto-extracted • Schedule C line references • Current IRS mileage rates
ExpenseBot finds receipts in Gmail, reconciles credit cards, and generates Schedule C-ready year-end reports automatically. Trusted by 5,000+ American freelancers, contractors, and small businesses.
Join 5,000+ Americans tracking expenses on autopilot
You'll sign in with Google next — takes 30 seconds, read-only access.
60-day free trial • No credit card • Your data stays in your Google Drive
Watch: 30 seconds from receipt to IRS-ready spreadsheet
The American Freelancer's Tax Season Nightmare
Before ExpenseBot: The Shoebox Method
- Jan-Dec: Stuff receipts in a folder (or shoebox).
- January: Panic. Spend a weekend sorting a year's worth of paper.
- February: Try to figure out which Schedule C line each expense goes on.
- March: Realize you missed hundreds in deductions from lost receipts.
- April 15: File taxes, praying the IRS doesn't send an audit notice.
After ExpenseBot: The 5-Minute Method
Jan-Dec: Snap photos of receipts as you go. Let the AI handle the rest.
Jan 1st: Receive your complete Schedule C-ready report with every deduction categorized, sales tax totals calculated, and IRS line references included. Forward to your CPA. Done.
American Tax Deductions You're Probably Missing
ExpenseBot automatically categorizes these to the correct Schedule C lines
Car & Truck Expenses (IRS Mileage Rate)
70¢/mile for business use (2025 IRS standard mileage rate). Import client visits from Google Calendar — distance calculated automatically via Google Maps.
Schedule C Line 9
Travel Expenses
Airfare, hotels, rental cars, Uber rides for business trips — 100% deductible when away from your tax home overnight. ExpenseBot catches these from Gmail automatically.
Schedule C Line 24a
Meals (50% Deductible)
Business meals are 50% deductible. ExpenseBot applies the 50% rule automatically and extracts the sales tax from each receipt.
Schedule C Line 24b
Office Expenses
Office supplies, postage, software subscriptions, and general office costs. ExpenseBot tracks these recurring expenses month over month.
Schedule C Line 18
Utilities
Phone, internet, electricity for your home office — deduct the business-use percentage. ExpenseBot calculates the split automatically based on your home office percentage.
Schedule C Line 25
Legal & Professional Services
Your CPA's fees, legal advice, bookkeeping costs, and tax preparation are 100% deductible. Even the cost of ExpenseBot itself is deductible.
Schedule C Line 17
Deduction guidance only — confirm with your tax professional. Schedule C line references based on IRS 2025 form.
Complete Schedule C Expense Categories
Every self-employed tax deduction the IRS allows on Schedule C (Form 1040) — and ExpenseBot tracks them all automatically
Whether you're a 1099 contractor, freelancer, or sole proprietor, these are the Schedule C deductions that reduce your taxable income
ExpenseBot auto-categorizes 23 of 24 Schedule C expense categories — the only exception is Depletion (Line 12), which applies to natural resource businesses only. For 1099 contractors and freelancers, every deduction you're likely to claim is tracked automatically. Your year-end report maps directly to Schedule C so you (or your CPA) can transfer totals line by line.
Schedule C line references based on IRS 2025 form. Deduction guidance only — confirm with your tax professional.
ExpenseBot vs. Spreadsheets for American Tax
Ready to Simplify American Tax Season?
60-day free trial. No credit card. Set it up in 30 seconds and let ExpenseBot handle the IRS paperwork.
Start Free Trial →Works with any Gmail account • Your data stays in your Google Drive
What American Freelancers Get
Schedule C-Ready Year-End Report
Complete spreadsheet with every deductible expense mapped to Schedule C line items. Sales tax totals calculated. Hand it to your CPA or use it to file yourself.
IRS Mileage at Current Rates
Import client visits from Google Calendar. Distance calculated via Google Maps. IRS standard mileage rate applied automatically — 70¢/mile (2025). No GPS app needed.
Learn more about Mileage Tracking →Sales Tax Auto-Extracted
AI reads every receipt and pulls out state and local sales tax amounts automatically. Your year-end report shows total taxes paid by category, ready for your tax return.
IRS Audit-Ready Documentation
Every expense linked to its original receipt image in YOUR Google Drive. If the IRS asks for proof, you have it instantly — organized and searchable.
CPA-Friendly (Free for Them)
Clean spreadsheet with GL summary, all receipts attached, one-click export to QuickBooks, FreshBooks, Xero. ExpenseBot is FREE for accountants forever.
Any US Bank or Card
Upload statements from Chase, Bank of America, Wells Fargo, Citi, Capital One, US Bank — any bank. AI matches transactions to receipts and flags missing ones.
Turn On Automation = Zero Work Until Tax Time
📧 Gmail Auto-Scan (Turn ON)
ExpenseBot scans your Gmail overnight. Finds every receipt from Amazon, Uber, software subscriptions, everything. No forwarding rules. No manual searching.
💳 Monthly Credit Card Check (Turn ON)
First of each month: "You have 47 transactions, 43 matched to receipts. Click here to add the missing 4." Never miss a deduction.
📊 Quarterly Reports to CPA (Turn ON)
Every quarter, ExpenseBot emails your CPA a clean spreadsheet with all expenses, sales tax totals, and receipts. They stay updated, you stay hands-off.
🎯 Year-End IRS Package (Turn ON)
December 31: Get your complete Schedule C-ready report. Every expense mapped to IRS lines, every deduction calculated, sales tax totalled, every receipt attached.
��� Mileage from Calendar (Turn ON)
Client meetings in Google Calendar with addresses? Import them directly. Distance calculated via Google Maps at IRS standard mileage rates. No GPS app, no battery drain.
Or do it manually — snap photos, forward emails, upload PDFs anytime. Your choice.
"I used to dread April 15 — digging through emails for receipts, manually figuring out Schedule C deductions, spending days trying to categorize everything. Now ExpenseBot scans my Gmail automatically, extracts the sales tax from every receipt, and my year-end report maps everything to Schedule C lines. My CPA in Austin said it's the cleanest self-employed return she's ever seen. Tax prep went from 3 days to 30 minutes."
— Freelance Consultant, Austin
Frequently Asked Questions
Is ExpenseBot IRS-compliant?
Yes. ExpenseBot generates reports aligned with IRS requirements, including Schedule C (Form 1040) categories. Every expense is linked to its receipt image in your Google Drive, providing audit-ready documentation if the IRS requests proof of deductions.
Does it track sales tax automatically?
Yes. ExpenseBot's AI automatically extracts state and local sales tax amounts from your receipts. Your year-end report includes total tax paid by category, making it easy to track deductions across multiple states.
Does it use the current IRS standard mileage rate?
Yes. ExpenseBot uses the current IRS standard mileage rate — 70 cents per mile (2025 rate). Rates are updated each tax year when the IRS publishes them.
Can my CPA or accountant access the data?
Yes — and it's FREE for accountants forever. Share your expense reports with one click. Your CPA gets organized spreadsheets with every receipt attached, GL summaries, and Schedule C-ready categorization.
Does it help with Schedule C (Form 1040)?
Yes. ExpenseBot's year-end report maps your expenses to Schedule C line items automatically — car and truck expenses (Line 9), travel (Line 24a), meals at 50% (Line 24b), office expenses (Line 18), legal and professional services (Line 17), and more.
Does it work for LLCs and S-Corps in the USA?
Yes. ExpenseBot works for sole proprietors (Schedule C), single-member LLCs, partnerships, and S-Corps. For multi-member entities, expenses are categorized for your business tax return. The accountant-friendly format exports to QuickBooks, FreshBooks, Xero, and other American accounting packages.
What expenses can I deduct on Schedule C?
Schedule C allows over 20 categories of self-employed tax deductions: advertising (Line 8), car and truck expenses (Line 9), commissions (Line 10), contract labor (Line 11), depreciation (Line 13), insurance (Line 15), interest (Line 16), legal/professional services (Line 17), office expenses (Line 18), rent (Line 20), repairs (Line 21), supplies (Line 22), taxes and licenses (Line 23), travel (Line 24a), meals at 50% (Line 24b), utilities (Line 25), wages (Line 26), and other expenses (Line 27). ExpenseBot auto-categorizes receipts to all of these.
How do I track Schedule C expenses as a 1099 contractor?
The easiest way to track 1099 and freelancer tax deductions is with ExpenseBot. It scans your Gmail for receipts automatically, lets you snap photos of paper receipts, and AI categorizes every expense to the correct Schedule C line item. At year-end, you get a complete report with all expense categories mapped to Schedule C lines — ready for your CPA or for self-filing with TurboTax.
What is the best expense tracker for Schedule C?
ExpenseBot is purpose-built for Schedule C filers. It auto-maps expenses to all Schedule C line items (Lines 8-27), tracks IRS standard mileage rates for Line 9 (car and truck expenses), applies the 50% meal deduction rule for Line 24b, and generates a year-end report that maps directly to your Schedule C form. It also exports to QuickBooks, Xero, and FreshBooks.
Can I use Google Sheets for Schedule C expenses?
Yes — ExpenseBot stores all your expense data in Google Sheets in your own Google Drive. You get familiar spreadsheet features like formulas, pivot tables, and filters, with AI auto-filling from receipts and mapping each expense to Schedule C categories. You can also start with our free expense tracker template at expensebot.ai/expense-tracker-template.
Start Now, Thank Yourself at Tax Time
Every day you wait is more receipts to hunt down later. Turn on automation today and never think about expense tracking again.
Trusted by 5,000+ American businesses
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✓ No credit card required • ✓ 60-day free trial • ✓ Cancel anytime
✓ Your data in your Google Drive — we never store it
Freelancer Details | Mileage Tracking | QuickBooks Integration | Free Expense Template | For Accountants (Free)