Behind on Receipts? Catch Up in Minutes
Dump your pile. AI scans and organizes everything.
ExpenseBot scans Gmail for receipts, can bring bank and card activity into the same review (connecting a bank is optional), and turns your reviewed records into an accountant-ready year-end workbook. Business users also get an Income Statement.
You'll sign in with Google next — takes 30 seconds, read-only access.
No credit card required • Cancel anytime
Join 2,500+ businesses who caught up on months of receipts in one session
Can I automate year-end bookkeeping?
Mostly. ExpenseBot automates receipt collection and organization, helps you reconcile records, then generates a year-end workbook you review. It does not file your return, close the books in a general ledger, or guarantee completeness.
Already a user? Open My Reports → Year-End when your records are reviewed.
Filed an extension? Most individual returns are due October 15, 2026.
ExpenseBot can help self-employed filers gather Gmail receipts, review Schedule C records and generate the year-end handoff. It does not file the return. Your 2025 tax year is a completed year, so scanning it from Gmail is a one-time $79 unlock, separate from the subscription.
Form 4868 extended the time to file, not the April payment deadline. Taxpayers in federally declared disaster areas, in a combat zone, or living abroad can have different dates, so confirm your own with the IRS. More on tax filing deadlines.
365 receipts. How long does it take?
Manual entry
12+ hrs
~2 min each × 365
ExpenseBot
Review, not retype
Receipts are read for you; you check the results
What you get at year-end: an Income Statement and tax form worksheets
The year-end workbook is generated from the receipts and income already tracked in your own Google Sheet. Review it yourself or hand it to your accountant — nobody retypes anything.
📈 Income Statement
Revenue, expenses, net income and margin for the year — a frozen snapshot at generation. Anything still needing review is listed at the top of the statement, and an incomplete side shows "Unavailable" rather than a wrong zero.
📋 Tax forms filled in
For the USA and Canada, the Schedule C or T2125 values are filled in box by box from your categorized records, with a worksheet so you can file yourself or send it accountant-ready.
📊 Summary and worksheets
Category totals, business-use percentages and the source receipt behind every line — the audit trail lives in your Google Drive.
Want to see the layout first? Copy the free income statement template (Google Sheets).
"Saved THOUSANDS in tax deductions. The system recovered nearly 10,000 purchase receipts across 6 years from email, properly categorized as tax deductions, resulting in substantial savings."
— Brian Wise, Business Owner (★★★★★ on Trustpilot)
How ExpenseBot Catches You Up
ExpenseBot is a receipt catch-up app: drag and drop hundreds of receipts at once, and the AI extracts the merchant, amount, date, tax, tip and category so everything is organized for your accountant. Closing a fiscal year that does not end December 31? The fiscal calendar 2026 lists FY2026 dates for every common year-end, with a year-end close checklist. For US, Canadian and UK return dates, see tax filing deadlines by country.
1. Find receipts
The Gmail receipt scanner collects emailed receipts, and you can bulk upload PDFs, images and photos of paper receipts. A subscription covers the current year; a completed year such as last year is a one-time unlock.
2. Check the money trail
Optionally connect a supported bank or card through Plaid for credit card reconciliation, so unmatched charges stand out. Older history uses manual bank and card statements, which do not create the Year-End bank tabs.
3. Review before generating
Confirm classifications, duplicates and omitted items, then record and check your business income with the income and expense tracker. Anything unresolved stays visible for review rather than being guessed.
4. Generate the handoff
The Year-End workbook is saved to your Google Drive. Business users get a frozen Income Statement (see profit and loss for small business), and supported US and Canadian flows prepare Schedule C or T2125 worksheets — for Schedule C filers, review the categories first. ExpenseBot does not file taxes.
Ready to Catch Up?
Start gathering your receipts now — no credit card required.
Frequently Asked Questions
How many receipts can I upload at once?
Hundreds. Drag and drop PDFs, images, or multi-page documents. ExpenseBot processes them all automatically.
What does the AI extract?
Merchant, amount, date, tax, tip, and category from each receipt. Auto-categorized for taxes.
Can ExpenseBot automate my year-end bookkeeping?
Much of it. ExpenseBot scans Gmail for receipts, organizes them in your Google Sheet, can reconcile supported bank and card activity, and generates a year-end workbook after you review the records. It does not file your return, close your books in a general ledger, or guarantee that every receipt was found.
Does ExpenseBot file my taxes?
No. ExpenseBot prepares organized records and, for supported US and Canadian flows, Schedule C or T2125 worksheets. You or your accountant review them and file the return.
Do I have to connect a bank account?
No. Connecting a bank or card through Plaid is optional and is used to reconcile your records against the money trail. For an older year outside a new connection's available history, use the expenses already captured plus statements downloaded from your bank.
Can it find deductions from my bank?
It helps you check for gaps. With a supported bank or card connected through Plaid, ExpenseBot reconciles transactions against your receipts so unmatched charges stand out for review. You decide what is a business expense; it does not judge arbitrary bank transactions deductible for you.
Does it help with tax forms?
Yes. For supported US and Canadian flows, ExpenseBot pre-fills Schedule C or T2125 worksheets from your categorized expenses, for you or your accountant to review and file.
Does the year-end report include an income statement?
Yes. The year-end workbook includes an Income Statement tab: revenue, expenses, net income and margin for the year, generated from your tracked records as a frozen snapshot. Regenerate the report to refresh it. It is separate from the tax form summary and is not an audited statement.
What does a business get in the year-end workbook?
A summary tab for each expense category, the receipt behind each line, business-use percentages, a tax form summary, and an Income Statement tab with revenue, expenses, net income and margin for the year. The workbook is saved in your Google Drive. Anything still needing review is listed rather than hidden, and an incomplete side shows Unavailable instead of a false zero.
Where is my data stored?
Your durable receipt files and year-end records are stored in YOUR Google Drive. Limited service metadata and temporary processing are described in the Privacy Policy.
Don't let Dec 31 sneak up on you
Upload your receipts now, review them, and hand your accountant an organized year-end workbook.
Try it free for 60 days — no credit card required.
No credit card required
✓ No credit card • ✓ Bulk upload • ✓ Auto-categorized
✓ Export to QuickBooks, Xero • ✓ Your data stays in Google Drive