Stop Chasing Receipts. Start Managing.
They capture. You organize. Invite everyone you manage from one dashboard. Gmail auto-scan finds their receipts overnight. You review, fix categories, build reports, and hand off to your bookkeeper. Nobody's chasing anybody.
Join 1,000+ office managers who stopped being the receipt police
You'll sign in with Google next — takes 30 seconds, read-only access.
60-day free trial • No credit card • Works with any email setup
One Dashboard. All Your People. They Capture. You Organize.
Their Part (minimal effort)
- Gmail auto-scan finds their airline, hotel, Uber, and subscription receipts overnight
- They snap photos of paper receipts on the road — 10 seconds
- That's it. They're done.
Your Part (total control)
- Invite everyone you manage from one dashboard
- Review any person's expense spreadsheet — fix categories, add notes
- Submit receipts on their behalf when they hand you invoices
- Build expense reports and export to your bookkeeper
Everything lives in Google Sheets and Google Drive — your bookkeeper already knows how to use it.
Sound Familiar?
😓 "Chasing a grown adult to turn in their receipts is the most laborious task..."
😓 "Everyone uses the company card. Nobody tells me what they bought..."
😓 "Reconciling at the end of the month takes HOURS..."
😓 "I manage 5 people. Five different ways of (not) tracking expenses..."
😓 "The hotel receipt from the NYC trip 3 months ago? Gone."
ExpenseBot fixes all of this. Automatically.
The Simple 4-Step Workflow
Set Up G/L Accounts
Import your G/L accounts from accounting. Receipts are auto-categorized with the codes finance needs. Adjust anytime. 5 minutes, once.
They Enable Automation
They sign in with Google and enable Gmail auto-scan. That's it. Receipts from airlines, hotels, Uber, vendors - captured overnight. 2 minutes.
Capture Paper Receipts
They snap photos when traveling. You upload receipts they hand you. Forward from any email to receipts@expensebot.ai. Either of you can do it.
You Review & Submit
Report arrives 90% complete. Tweak a few categories, verify tags, export to bookkeeper. 15 minutes.
What Gmail Automation Captures
No forwarding rules. No remembering. Just turn it on and receipts appear.
Airlines
United, Delta, American, Southwest, JetBlue...
Hotels
Marriott, Hilton, Hyatt, Airbnb, hotel folios...
Uber & Lyft
Every ride receipt, automatically
Restaurants
OpenTable, Resy, DoorDash, receipts from venues
Amazon Business
Order confirmations and invoices
Software
Subscriptions, SaaS renewals, licenses
PDF Invoices
Vendor invoices attached to emails
Conferences
Registration confirmations, event receipts
Calendar Mileage
Trips from Google Calendar with addresses
✓ All captured overnight while they sleep
Ready to Stop Chasing Receipts?
Set up your first team member in under 5 minutes — no credit card required.
Start Managing Expenses — It's Free →Join 2,500+ businesses already tracking expenses
Capturing Receipts: You, Them, or Both
They can capture their own receipts. Or you can do it for them. Or split the work. Whatever gets the job done.
Snap Photos of Paper Receipts
They snap photos on the road. You photograph receipts they hand you. ExpenseBot extracts the details automatically.
10 seconds per receipt - whoever does it
Forward Receipts from Any Email
They forward from personal email. You forward receipts they CC you on. Either way: receipts@expensebot.ai. Done.
5 seconds - from either account
Result: Complete expense reports with every receipt attached
Team Member Travels to Client Meetings?
If they drive to client sites, sales calls, or conferences, you can help them track mileage too - without another app.
How It Works
- Calendar appointments with addresses - ExpenseBot imports them directly from Google Calendar
- Google Maps calculates distance - Automatic mileage from office to client site and back
- Complete mileage logs - Date, destination, purpose, miles - included in expense reports
- No GPS app draining battery - Works from calendar data they already enter
Your Role: Make sure they include addresses in calendar appointments. Everything else is automatic. Learn more about mileage tracking →
Your Role: Review, Don't Rebuild
When the report lands in your inbox, you're not starting from zero.
Categories correct?
AI gets most right based on your G/L accounts - you fix the edge cases
Tags applied?
Client codes, project codes, departments - verify and adjust
Missing receipts?
Credit card reconciliation shows exactly what's undocumented
Everything documented?
Every receipt attached, every expense categorized
15 minutes of review vs. 4 hours of chasing
Multiple People? Same Workflow.
Set up your G/L accounts once. Everyone uses the same categories, same codes, same workflow.
Each person has their own account
Separate expense data, shared G/L account setup
They share reports when ready
You get notified, review each one, export to bookkeeper
Clean separation, consistent format
Your bookkeeper gets standardized reports regardless of who
Why Everyone Wins
For Them
- Turn on automation once, forget about it
- Snap photos when needed (10 seconds)
- Forward occasional emails
- Less than 5 minutes/week total
For You
- Do as much or as little as they need
- Reports arrive 90% complete
- G/L accounts auto-categorize receipts
- 15 minutes vs. 4 hours
For Your Bookkeeper
- Complete documentation
- Correct G/L codes
- Receipts attached to every expense
- Consistent, well-documented reports
Data Security (IT Will Love This)
Data in their Google Drive
Not on our servers
CASA Tier 2 certified
They control access
Part of ExpenseBot's Google Workspace integration - 6 Google products working together. Gmail auto-scan • Calendar mileage • Photos import
"I manage expenses for 5 people at our company. Before ExpenseBot, I spent the last week of every month chasing receipts and rebuilding expense reports from scratch. Now? Gmail automation captures most receipts overnight. I upload anything they hand me, and reports show up 90% done. I review, tweak categories with our G/L codes, and export to our bookkeeper. What used to take 12+ hours per month now takes 45 minutes total. They love it because they barely have to think about expenses anymore."
Perfect For
Get Your Team Set Up Today
Turn on Gmail automation. Import your G/L accounts. Work as a team. Never chase a receipt again.
Start Managing Expenses — It's Free →60-day free trial • No credit card • Cancel anytime
Join 2,500+ businesses already tracking expenses