Stop Being the Receipt Police
Your executive captures receipts as they happen. You review and submit. No more "Did you keep that receipt?" conversations. No more month-end scrambles. No more hunting through their inbox.
Train Your Exec Once, Never Chase Again 📋
Upload your expense policy. Turn on Gmail automation. Done.
✓ Policy PDF configures G/L accounts, categories, and limits automatically
✓ Gmail auto-scan captures receipts overnight - airlines, hotels, Uber, vendors
✓ Executive just snaps photos of paper receipts (10 seconds)
✓ Reports arrive 90% complete - you review and tweak
✓ Submit to finance in 15 minutes instead of 4 hours
Sound Familiar?
😓 "Chasing a grown adult to turn in their receipts is the most laborious task..."
😓 "What did my exec buy that I don't know about? Things just show up on the card statement..."
😓 "Reconciling at the end of the month takes HOURS..."
😓 "I support 3 executives. Three different ways of (not) tracking expenses..."
😓 "The hotel receipt from the NYC trip 3 months ago? Gone."
ExpenseBot fixes all of this. Automatically.
The Simple 4-Step Workflow
Upload Expense Policy
Upload your corporate expense policy PDF. ExpenseBot reads it and auto-configures G/L accounts, categories, spending limits, and rules. 5 minutes, once.
Exec Turns On Automation
Executive signs in with Google and enables Gmail auto-scan. That's it. Receipts from airlines, hotels, Uber, vendors - captured overnight. 2 minutes.
Exec Captures the Rest
Paper receipt? Snap a photo. Receipt from non-Gmail? Forward to receipts@expensebot.ai. That's it. 10 seconds each.
You Review & Submit
Report arrives 90% complete. Tweak a few categories, verify tags, submit to finance. 15 minutes.
What Gmail Automation Captures
No forwarding rules. No remembering. Just turn it on and receipts appear.
Airlines
United, Delta, American, Southwest, JetBlue...
Hotels
Marriott, Hilton, Hyatt, Airbnb, hotel folios...
Uber & Lyft
Every ride receipt, automatically
Restaurants
OpenTable, Resy, DoorDash, receipts from venues
Amazon Business
Order confirmations and invoices
Software
Subscriptions, SaaS renewals, licenses
PDF Invoices
Vendor invoices attached to emails
Conferences
Registration confirmations, event receipts
✓ All captured overnight while your exec sleeps
What Your Exec Does (Two Things)
Everything else is automatic. Seriously.
Snap Photos of Paper Receipts
Client dinner receipt? Business lunch? Taxi? Just snap a photo. ExpenseBot extracts the details automatically.
10 seconds per receipt
Forward Non-Gmail Receipts
Receipt in personal email or work Outlook? Just forward to receipts@expensebot.ai. Done.
5 seconds per forward
Total exec time: Less than 5 minutes per week
Your Role: Review, Don't Rebuild
When the report lands in your inbox, you're not starting from zero.
Categories correct?
AI gets most right based on your policy - you fix the edge cases
Tags applied?
Client codes, project codes, departments - verify and adjust
Missing receipts?
Credit card reconciliation shows exactly what's undocumented
Policy compliance?
Limits, eligible expenses - flagged automatically
15 minutes of review vs. 4 hours of chasing
Multiple Executives? Same Workflow.
Upload the policy once. Every executive uses the same G/L setup, same categories, same rules.
Each exec has their own account
Separate expense data, shared policy configuration
They share reports when ready
You get notified, review each one, submit to finance
Clean separation, consistent format
Finance gets standardized reports regardless of which exec
Why Everyone Wins
For the Executive
- Turn on automation once, forget about it
- Snap photos when needed (10 seconds)
- Forward occasional emails
- Less than 5 minutes/week total
For You
- Upload policy once, every report follows rules
- Reports arrive 90% complete
- Review and tweak, don't rebuild
- 15 minutes vs. 4 hours
For Finance
- Complete documentation
- Correct G/L codes
- Receipts attached to every expense
- Consistent, policy-compliant reports
Data Security (IT Will Love This)
Data in exec's Google Drive
Not on our servers
CASA Tier 2 certified
Exec controls access
"I support three VPs. Before ExpenseBot, I spent the last week of every month chasing receipts and rebuilding expense reports from scratch. Now? I upload our policy once, they turn on Gmail automation, and reports show up 90% done. I review, tweak a few categories, and submit. What used to take 12+ hours per month now takes 45 minutes total. My VPs love it because they barely have to think about expenses anymore."
Perfect For
Get Your Executives Set Up Today
Upload your expense policy. Turn on automation. Never chase a receipt again.
✓ No credit card required • ✓ 5-minute setup • ✓ Works with any corporate card
✓ Data stored in Google Drive - we never store it