The Native Expense Tracker for Google Workspace
ExpenseBot is the only solution with native Google integration. Auto-scan Gmail for receipts overnight. Bulk process hundreds of receipt photos from Google Photos in one click. Everything organized in Google Sheets you already know how to use. Finally, your receipts work with your actual workflow.
Join 2,500+ businesses already tracking expenses with ExpenseBot
You'll sign in with Google next — takes 30 seconds. ExpenseBot reads receipts and labels them; it never sends email and never permanently deletes anything.
60-day free trial • No credit card • Data stays in your Google Drive
⚡ Watch: 30 seconds from receipt to spreadsheet
The Complete Google Ecosystem. No Separate Systems.
🔐 Login with Google: No separate account. No new passwords. Just use your existing Google login.
📧 Gmail Auto-Scan: AI scans your inbox overnight. Finds every receipt automatically. Amazon, Uber, airlines, hotels - everything.
📸 Google Photos Bulk Import: Search "receipts". Select all 200+ images. Click import. AI processes them all at once.
📅 Google Calendar Import: Appointments with addresses become mileage entries automatically. No GPS app. No manual entry. Just import from calendar.
📊 Google Sheets Organization: All expenses organized in familiar spreadsheets. Use formulas, pivot tables, filters - just like you always do.
💾 Your Google Drive Storage: Durable receipt files and records are stored in YOUR Drive, where you own and control them. Limited service metadata and temporary processing are described in our Privacy Policy.
Complete Google Integration: 7 Products Working Together
Google Login
No separate account needed. Login with your existing Google account. No new usernames, passwords, or 2FA to manage. One click and you're in.
Gmail Auto-Scan
Automatic overnight scanning. AI finds every receipt in your inbox. Amazon, Uber, airlines, hotels, SaaS subscriptions. No forwarding rules needed. Learn more about Gmail scanning →
Google Photos Import
Bulk process hundreds at once. Search "receipts" in Photos. Select all. Import. AI processes them simultaneously. Clear years of backlog in minutes. Learn more about Photos import →
Google Sheets
Familiar spreadsheet interface. All expenses organized in Sheets you already know. Use formulas, pivot tables, filters. Share with teammates. Export anywhere. Learn more about Sheets tracking →
Your Google Drive
You own your data. Every receipt image and spreadsheet stored in YOUR Drive. You control access and retain those Drive records if you leave. Export anytime.
Google Workspace
Enterprise-ready. Works perfectly with corporate Google Workspace. Completed a 2026 CASA Tier 2 independent security assessment. Deploy company-wide in 30 seconds. Learn more about Workspace →
Google Calendar Import
Mileage from your calendar. Appointments with addresses? Import them directly and calculate mileage automatically via Google Maps. Perfect for real estate agents, sales reps, consultants. Learn more about mileage tracking →
Google Drive Bulk Import
Upload & process 300 at once. Have expense documents or images saved in Drive? Upload up to 300 files at once and AI extracts vendor, amount, date, and tax from every one. Learn more about Drive bulk import →
How the Complete Google Integration Works
Login with Google (30 Seconds)
Click "Sign in with Google". That's it. No separate account to create. No new username or password. Use your existing Google account. Works with personal Gmail or corporate Google Workspace.
Gmail Scans Automatically Every Night
Every night, AI scans your Gmail inbox for new receipts. Recognizes vendors, extracts data, organizes everything. You never have to forward another receipt email. Just wake up to organized expenses.
Bulk Import from Google Photos Anytime
Need to catch up on old receipts? Open ExpenseBot, click "Import from Google Photos", search "receipts", select all, import. AI processes hundreds at once. Clear years of backlog in minutes.
Everything in Google Sheets + Your Drive
All receipts - from Gmail and Photos - automatically organized in Google Sheets in YOUR Google Drive. Use formulas, pivot tables, share with teammates. Receipt images stored in your Drive folders. You own everything. Export to accounting software or keep in Sheets.
Ready for Expense Tracking That Just Works?
Gmail auto-scan. Google Photos import. Google Sheets tracking. Your data in your Drive.
Start Free 60-Day Trial →No credit card required • Deploy in 30 seconds
Perfect for Every Receipt Scenario
📅 Day-to-Day Expenses
Gmail auto-scan handles your regular expenses automatically. Amazon orders, Uber rides, SaaS subscriptions - all captured without any work from you.
🏃 Catch-Up Mode
Months behind on expense tracking? Search Google Photos for "receipts", select all, bulk import. Clear the backlog in 10 minutes.
📊 Month-End / Quarter-End
Gmail found most receipts automatically. Google Photos import catches the rest. Complete expense reports in minutes, not days.
✈️ Business Travel
Snap photos of paper receipts during travel. After trip, bulk import all photos from Google Photos. AI organizes by trip, client, or project.
What Google Users Are Saying
"Overall, the simplicity makes this app a winner. I love the automation and little to no user intervention is required. The receipts are scanned and thrown into a sheet. I can review the sheet and make corrections if needed."
"Overall, the simplicity makes this app a winner. I love the automation and little to no user intervention is required. The receipts are scanned and thrown into a sheet. I can review the sheet and make corrections if needed."
"Overall, the simplicity makes this app a winner. I love the automation and little to no user intervention is required. The receipts are scanned and thrown into a sheet. I can review the sheet and make corrections if needed."
🏢 Managing a Team or Enterprise?
ExpenseBot works perfectly for Google Workspace teams and enterprises too. Same complete Google integration (Gmail, Photos, Sheets, Drive), plus team features like policy enforcement, approval workflows, and company-wide deployment.
Google Workspace Features for Teams:
- CASA Tier 2 independently assessed - Security documentation for your IT team to review
- 30-second deployment - Install company-wide from Google Admin Console
- Team policy enforcement - AI checks expenses against company policies automatically
- Approval workflows - Multi-level approvals for managers and finance
- Real-time visibility - See all team spending in one dashboard
Perfect for teams using Google Workspace
Frequently Asked Questions
Where are my receipts stored?
Your final receipt files and expense spreadsheets are stored in your Google Drive, where you retain ownership and control. ExpenseBot uses temporary processing and limited service metadata as described in the Privacy Policy.
Does Gmail auto-scan read all my emails?
No. ExpenseBot only scans for receipts and expense-related emails. We use specific filters to identify receipt emails from known vendors (Amazon, Uber, airlines, hotels, etc.) and skip everything else. Your personal emails remain completely private.
Does it work with Google Workspace?
Yes. ExpenseBot works with both personal Gmail accounts and Google Workspace. ExpenseBot completed a 2026 CASA Tier 2 independent security assessment, and administrators can deploy it domain-wide through Google Admin Console.
Can I bulk import receipts from Google Photos?
Yes. Search 'receipts' in Google Photos, select hundreds or even thousands of images at once, and import them all in one click. Our AI processes them simultaneously, extracting vendor, amount, date, and tax information from each receipt.
How do I export to accounting software?
One-click export to QuickBooks Online (direct API), Xero, Sage 50, NetSuite, FreshBooks, Zoho Books, or download as CSV/Excel. All exports include links to original receipts. Each export is perfectly formatted for your specific accounting software.
What is the best expense tracker for Google Workspace?
ExpenseBot is built natively for the Google ecosystem. It imports expense data from Gmail, bulk-imports images from Google Photos, processes files uploaded from Google Drive, organizes durable records in Google Sheets, and stores final receipt files in YOUR Google Drive. Limited service metadata and temporary processing are described in the Privacy Policy.
Explore Our Google Integration Features
Finally, Expense Tracking That Lives in Google
Stop juggling separate systems. If you use Google for everything else, why use a separate expense tool? ExpenseBot is 100% built on Google - login, Gmail, Photos, Sheets, Drive. Everything stays in your ecosystem. Try it free for 60 days - no credit card required.
Try it free for 60 days — no credit card required.
✓ No credit card required • ✓ 60-day free trial • ✓ Cancel anytime
✓ Gmail auto-scan + Photos bulk import + Sheets + Drive • ✓ Your durable records stay in Google Drive