Expense Tracking & Approvals for Google Workspace Teams
Submit expenses, get approvals, and generate reports — all inside the Google Workspace your team already uses. No new logins, no vendor servers, no IT project. Data stays in your Drive, reports land in your Sheets. Perfect for teams of 5–200.
Join 2,500+ businesses already tracking expenses with ExpenseBot
60-day free trial • No credit card • Cancel anytime
⚡ Watch: 30 seconds from receipt to spreadsheet
"We evaluated Expensify and Ramp but both required employees to learn a new tool. ExpenseBot was the only option that worked inside Google Workspace — our team was up and running in under a minute."
— IT Manager, 45-Person Marketing Agency
Every new expense tool means:
ExpenseBot is Google-native. All those problems? Solved:
You run on Google. This is the only expense solution built for you.
How It Works Inside Google
AI finds them automatically
Snap a receipt, it's captured
Your data, your control
Familiar, customizable
Auto-imports your trips
Zero new passwords ever
Ready for AI Expense Tracking?
60-day free trial. No credit card. Works with Gmail or Google Workspace.
Start Free Trial →CASA Tier 2 certified • Data stays in your Google Drive
Security & Data Sovereignty: The Game-Changer for IT
ExpenseBot is architected differently from every other expense tool. We believe your financial data belongs to you.
Your Data Stays in Your Google Drive
Unlike other tools that store your sensitive financial data on their servers, ExpenseBot keeps everything within your company's Google Drive. This means you retain complete ownership and control, and your data is protected by the Google security you already trust. It simplifies compliance and eliminates the risk of a third-party data breach.
We only create a new folder for your receipts and spreadsheet. We cannot see, read, or modify any of your existing files.
CASA Tier 2 Certified by Google
ExpenseBot has passed Google's highest, most rigorous security assessment: the Cloud Application Security Assessment (CASA) Tier 2. This certification allows Google Workspace admins to deploy ExpenseBot domain-wide with confidence, knowing it meets enterprise-grade standards for security, data handling, and privacy.
▶Expensify vs Ramp vs ExpenseBot
1-minute read
Want more detailed comparisons? View all ExpenseBot comparisons → | Escaping SAP Concur? See why teams switch →
Why Google Teams Choose ExpenseBot
Zero IT Overhead
Deploy in 30 seconds via Marketplace. No apps, no infrastructure, no user management. CASA Tier 2 certified.
Your Data Stays Yours
Everything lives in YOUR Google Drive—not on vendor servers. No vendor lock-in, no export fees.
Instant Adoption
Employees, contractors, anyone with a Google login. No training, no new passwords, no onboarding delays.
Finance Teams Love It
Real-time visibility in Sheets. One-click QuickBooks export. AI validates every expense against policy.
Mileage Without the App
Import client visits from Google Calendar. Calculate mileage via Maps. No GPS app draining batteries.
How It Works as Google-Native
Seamless Capture - Every Way Your Team Works
📸 Camera: Snap receipts right in the browser - no app download needed
📧 Gmail: AI scans your inbox overnight and finds receipts automatically—no forwarding rules
🖼️ Google Photos: Native picker—access all receipt photos from your corporate account
📄 Upload: Drag & drop PDFs - even bulk upload hundreds at once
✉️ Forward: Still works if preferred - receipts@expensebot.ai
AI-Powered Processing
ExpenseBot's AI extracts every detail - amount, tax, tip, vendor, date - and automatically validates against your corporate expense policy. The AI co-pilot provides instant insights and recommends actions. Expenses are organized in Google Sheets where your finance team can collaborate, review, and approve with familiar tools.
One-Click Sharing & Approval
Share expense reports with anyone for approval with a single click. Approvers can instantly review and lock reports for compliance. Approved reports sync to QuickBooks or your accounting system with proper GL mapping.
See How Quick Setup Is
Deploy to your Google Workspace in under 60 seconds
"We switched because our CTO needed CASA Tier 2 certification and we wanted our financial data in our own Drive. Setup took 90 seconds. Our finance team loves not chasing receipts anymore."
— Finance Director, Software Company
Compare ExpenseBot to other solutions →
Already comparing expense tools? See ExpenseBot vs Expensify vs Concur for Google Workspace teams →
Frequently Asked Questions
How does ExpenseBot compare to Expensify for Google Workspace?
ExpenseBot is CASA Tier 2 certified, stores data in your Google Drive (not vendor servers), requires no new passwords (Google SSO only), and delivers expenses in native Google Sheets. Unlike Expensify, there's no app to download and deployment takes 30 seconds.
What is CASA Tier 2 certification?
CASA Tier 2 is Google's highest security certification for third-party apps. It means ExpenseBot has passed rigorous security audits and can be safely deployed across your entire organization without lengthy IT reviews.
How long does deployment take?
Deployment takes 30-60 seconds through Google Admin Console. No user management, no training, no IT project. Employees instantly have access using their existing @yourcompany.com login.
Where is our expense data stored?
All data stays in YOUR Google Drive. Unlike traditional expense tools that store data on vendor servers, ExpenseBot keeps everything in your corporate Google environment with your existing security controls.
What is AI expense management?
AI expense management uses artificial intelligence to automate tedious expense tasks. ExpenseBot's AI automatically extracts data from receipts (vendor, amount, date, tax), scans Gmail overnight to find receipts, codes expenses to the correct GL accounts, and checks policy compliance — eliminating manual data entry and human error.
How does AI help with expense tracking?
ExpenseBot's AI handles the entire expense workflow: it scans receipts and extracts every detail automatically, finds receipt emails in Gmail without forwarding rules, suggests GL codes based on vendor patterns, flags policy violations before reports are submitted, and reconciles credit card statements with receipts. The result is 90% less manual work for employees and finance teams.
IT Admin? Here's What You Need to Do
ExpenseBot is a Google Workspace Marketplace app. Just approve it as a trusted 3rd party app, and your team can start using it immediately with their existing Google accounts.
Install from Google Workspace Marketplace
Review and approve the permissions for your domain:
Install ExpenseBot from MarketplaceWhat happens next:
- You approve the app permissions
- Employees sign in at expensebot.ai with their @yourcompany.com account
- Invite your team from the dashboard
- Try it free — buy licenses if your team likes it
Alternative: Manual API configuration
- Go to admin.google.com → Security → API controls
- Click "Manage Third-Party App Access" → "Configure new app"
- Enter Client ID:
415327447538-scs2eefsj1gkb5rdhd9u9u84h18u8sf0.apps.googleusercontent.com - Set ExpenseBot to "Trusted"
Questions? support@expensebot.ai
Start Tracking Expenses with AI
60-day free trial. No credit card required. Works with personal Gmail or Google Workspace.
Questions? sales@expensebot.ai · Volume discounts for 20+ users
