Expense Tracker for Freelancers & Self-Employed
π Year-end reports: 50+ countries β’ Tax deductions: USA, Canada, UK, Germany, France, Australia, NZ, Ireland β’ Tax forms filled for you: USA & Canada
ExpenseBot finds receipts in Gmail, reconciles credit cards, and emails your accountant automatically. Just capture receipts as you go (photos, uploads, tags). At year-end, you get a complete spreadsheet with every expense, all deductibles calculated, and summaries formatted for easy import into any accounting package. No bookkeeping, no hassle.
Your Expense Tracking Works While You Sleep π΄
Seriously. ExpenseBot scans Gmail overnight, reconciles credit cards monthly, and emails your year-end report automatically.
The Freelancer's Tax Season Nightmare
Before ExpenseBot: The Shoebox Method
- Jan-Dec: Stuff receipts in a folder (or shoebox).
- January: Panic. Spend a weekend sorting a year's worth of paper.
- February: Manually type everything into a spreadsheet, guessing at categories.
- March: Realize you're missing hundreds of dollars in deductions from lost receipts.
- April: File taxes, hoping you don't get audited.
After ExpenseBot: The 5-Minute Method
Jan-Dec: Snap photos of receipts as you go. Let the AI handle the rest.
Jan 1st: Receive an email with your complete, categorized, audit-proof tax report. Forward it to your accountant. Done.
Maximize Your Deductions & Save Time
Automated Tax Form Categorization
Stop guessing. ExpenseBot automatically maps your expenses to the correct tax categoriesβOffice Expenses, Supplies, Legal & Professional Services, etc. Works for tax forms in 50+ countries. Your year-end report is practically a finished tax form.
Mileage from Your Calendar
Client visits in Google Calendar? Import them directly β ExpenseBot calculates mileage automatically via Google Maps. Recurring client? Duplicate trips with one click. No GPS app draining your battery. Learn more β
Separate Business vs. Personal
Use one credit card for everything. Our AI learns to automatically identify and separate your personal expenses from your business ones, ensuring you only deduct what you're supposed to.
The Complete Freelancer Tax Solution π―
Set it and forget it. Turn on full automation and ExpenseBot handles everything:
β Scans Gmail for receipts overnight
β Monthly credit card reconciliation with alerts for missed expenses
β Automatic quarterly reports sent to your accountant
β Year-end tax summary with all deductions calculated
β Audit-ready package with every receipt linked
What You Actually Get
Year-End Tax Report
Complete spreadsheet with every deductible expense, organized by category, deduction percentages calculated. Hand it to your accountant or upload to TurboTax.
Learn more about Year-End Tax Cleanup βAudit-Ready Documentation
Every expense linked to its receipt in YOUR Google Drive. Audit-proof documentation ready when you need it.
Learn What's Deductible
AI tells you the deduction percentage for each expense as you go. Office supplies? 100%. Meals? 50%. Internet? Home office percentage. Learn while you track.
Deduction guidance only - confirm with your tax professional
Accountant-Friendly Format
Clean spreadsheet with GL summary, all receipts attached, one-click export to QuickBooks/Xero. Your accountant gets exactly what they need. No more back-and-forth emails.
Never Miss a Deduction
Monthly credit card reconciliation alerts you to any missing receipts. "Hey, you spent $200 at Office Depot but no receipt - add it?" Never leave money on the table.
Monthly Spending Insights
See where your money goes. Track profitability by client. Spot trends. Make better business decisions with real data, not guesswork.
Turn On Automation = Zero Work
π§ Gmail Auto-Scan (Turn ON)
ExpenseBot scans your Gmail overnight. Finds every receipt from Amazon, Uber, software subscriptions, everything. No forwarding rules. No manual searching. Just works.
π³ Monthly Credit Card Check (Turn ON)
First of each month: "You have 47 transactions, 43 matched to receipts. Click here to add the missing 4." Never miss a deduction again.
π Quarterly Reports to Accountant (Turn ON)
Every quarter, ExpenseBot emails your accountant a clean spreadsheet with all expenses, GL summary, and receipts. They stay updated, you stay hands-off.
π― Year-End Tax Package (Turn ON)
December 31: Get your complete tax deduction report. Every expense categorized, every deduction calculated, every receipt attached. File taxes in minutes.
π Mileage from Calendar (Turn ON)
Client meetings already in Google Calendar with addresses? Import them directly. Distance calculated automatically via Google Maps. No GPS app, no battery drain, no manual entry. Photographers, consultants, videographers β if you drive to clients, this is your new best friend.
Or do it manually - snap photos, forward emails, upload PDFs anytime. Your choice.
Dead Simple to Use
Login with Google
30 seconds to start
Turn On Automation
Or manually add receipts
That's It
Seriously, you're done
6 Ways to Capture Expenses
Every method = AI extracts the data, links receipt images, and categorizes automatically
Gmail Auto-Scan
Scans overnight. No forwarding.
Google Photos
Bulk import 100+ at once
PDF Upload
Drag & drop bulk PDFs
Snap a Photo
Camera on any device
Forward Email
receipts@expensebot.ai
Calendar Import
Client visits become mileage
Every expense links to the original receipt image in your Google Drive
See It In Action
Watch how easy expense tracking can be
Complete Freelancer Workflow
"I turned on full automation in January. Haven't touched it since. Got my year-end report December 31st with $47,000 in deductions perfectly categorized. My accountant asked what I was using - said it was the cleanest freelance return he'd seen. Tax prep took 30 minutes instead of 3 days."
Frequently Asked Questions
How does ExpenseBot help freelancers with taxes?
ExpenseBot tracks business expenses automatically, calculates deduction percentages, and generates a year-end tax report. It scans Gmail for receipts, reconciles credit cards monthly, and separates personal from business expenses.
Can ExpenseBot separate personal and business expenses?
Yes. AI learns your patterns and separates personal from business. You can also tag expenses or set rules.
Does ExpenseBot work with my accountant?
Yes. Quarterly and year-end reports are shared in clean spreadsheets with receipts linked. One-click export to common accounting systems.
Start Now, Thank Yourself at Tax Time
Every day you wait is more receipts to hunt down later. Turn on automation today and never think about expense tracking again.
β No credit card required β’ β 60-day free trial β’ β Cancel anytime
β Your data in your Google Drive - we never store it
Love it? Use code SAVE50 for 50% off your first year!
Mileage Tracking Details | Gmail Auto-Scan | Complete Google Integration