Google Sheets Expense Tracker — AI Scans Receipts to Your Spreadsheet
Stop typing receipts into spreadsheets. ExpenseBot uses AI to scan your receipts and automatically extract vendor, amount, date, and tax — directly to Google Sheets in YOUR Google Drive. Use formulas, pivot tables, and filters like you always do. Your data. Your spreadsheet. Zero manual entry.
Can I Scan Receipts Directly to Google Sheets?
Yes! ExpenseBot scans receipts from photos, Gmail, or Google Photos and automatically extracts data to Google Sheets. AI reads vendor name, amount, date, tax, and category — no manual typing. Everything stays in your Google Drive. Export to QuickBooks, Xero, or any accounting software when ready.
📊 AI-Powered Spreadsheet — Scan receipts, auto-extract data, organize in Google Sheets you already know. No new software to learn.
2-minute walkthrough of all import options
Manual Expense Tracking is Broken
The Old Way: Download a template → Manually type every receipt → Forget half of them → Scramble at tax time → Errors everywhere → Hours wasted
ExpenseBot Way: Snap a photo or forward an email → AI extracts all data → Automatically added to your spreadsheet → Always organized → Export when ready → Minutes instead of hours
What Makes This Different from Templates
AI Does the Typing
Templates still require manual entry. ExpenseBot AI reads your receipts and extracts vendor, amount, date, tax, and category automatically. Zero typing.
Real Google Sheets
Not a proprietary format. Actual Google Sheets in your Drive. Use formulas, pivot tables, conditional formatting, sharing — everything you already know.
Gmail Auto-Capture
AI scans your Gmail overnight and finds receipts automatically — Amazon, Uber, airlines, hotels, subscriptions. All extracted to your spreadsheet. Learn more →
Google Photos Import
Got 200+ receipt photos in Google Photos? Select all, import, done. AI processes them in bulk and adds each to your spreadsheet. Learn more →
YOUR Google Drive
All data stored in YOUR Drive, not our servers. You own it, you control it, you can access it directly anytime. Complete data sovereignty.
Export Anywhere
One-click export to QuickBooks, Xero, Sage 50, NetSuite, FreshBooks, or CSV. Each export formatted for your specific accounting software.
Smart Categories
AI learns your categories. Set up your chart of accounts once, and future receipts are auto-categorized. Custom rules for specific vendors.
Works with Google Workspace
Personal Gmail or corporate Google Workspace — both work perfectly. CASA Tier 2 certified for enterprise security requirements.
How Receipts Get to Your Spreadsheet
Capture Receipts (Multiple Ways)
Photos: Snap a photo with your phone — it syncs via Google Photos.
Gmail: AI automatically scans your inbox overnight for receipt emails.
Upload: Drag and drop PDFs or images directly into ExpenseBot.
Forward: Email receipts to your personal ExpenseBot address.
AI Extracts the Data
Our AI reads each receipt — even crumpled paper, blurry photos, or faded thermal paper. It extracts: Vendor name, Total amount, Date, Tax breakdown, Payment method, Category. No manual typing. No data entry errors.
Data Goes to Google Sheets
Each receipt becomes a row in your Google Sheets expense tracker. Organized by date, searchable by vendor, filterable by category. The original receipt image is linked and stored in your Google Drive folder.
Use Your Spreadsheet Skills
It's a real Google Sheet — use everything you know. Add formulas for totals. Create pivot tables for reports. Set up conditional formatting. Share with your accountant. Add columns for projects or clients. It's YOUR spreadsheet.
Export When Ready
Need to send to accounting? One-click export to QuickBooks Online, Xero, Sage 50, NetSuite, FreshBooks, or download as CSV. Each export is formatted perfectly for your specific software. Receipt images linked automatically.
Free Templates vs. ExpenseBot
At 50 receipts/month × 2 min each = 100 minutes saved. That's over 1.5 hours for $10.
Who Uses Google Sheets for Expenses?
💼 Freelancers & Consultants
Track business expenses, client reimbursables, and tax deductions. Share specific sheets with clients for transparency. Export for quarterly taxes.
🏠 Small Business Owners
Simple expense tracking without enterprise software. Employees snap photos, everything lands in your spreadsheet. Share with your accountant directly.
🏢 Teams Using Google Workspace
Company-wide expense tracking in familiar tools. No new software to learn. CASA Tier 2 certified security. Deploy in 30 seconds.
📊 People Who Love Spreadsheets
You already use Sheets for everything. Now your expense tracking lives there too. Full control, custom formulas, your own organization system.
👨💼 Accountants Managing Clients
Clients use ExpenseBot, you see everything in shared Google Sheets. Review, categorize, export to their accounting software. Free for accountants.
✈️ Business Travelers
Snap receipt photos during trips. Gmail captures Uber, airline, hotel receipts automatically. Review everything in one spreadsheet after the trip.
Part of the Complete Google Integration
Google Sheets is just one part of ExpenseBot's native Google integration. Combine it with Gmail auto-scan, Google Photos bulk import, and Google Drive storage for a complete expense solution that lives entirely in your Google ecosystem.
See the Full Google Integration →"I tried every expense tracker template out there. The problem? I still had to type in every receipt manually. ExpenseBot changed everything — I just snap a photo and it appears in my spreadsheet with all the data extracted. Same Google Sheets I know and love, but zero data entry."
"My accountant was skeptical at first — she thought it was some proprietary system. When I showed her it's just Google Sheets in my Drive that she can access directly, she was thrilled. Now she recommends it to all her clients."
Frequently Asked Questions
How does the Google Sheets expense tracker work?
ExpenseBot uses AI to scan your receipts (from photos, Gmail, or uploads) and automatically extracts vendor name, amount, date, tax, and category. All this data goes directly into a Google Sheets spreadsheet stored in your own Google Drive. You can use all familiar spreadsheet features like formulas, filters, and pivot tables.
Where is my expense data stored?
All your expense data is stored in Google Sheets files in YOUR Google Drive - not on our servers. You maintain complete ownership and control. You can access, edit, share, or export your data anytime directly from Google Sheets.
Can I use my own expense categories?
Yes! ExpenseBot learns your categories. You can create custom categories, and the AI will automatically categorize future expenses based on your preferences. You can also map categories to your accounting software's chart of accounts.
Does it work with receipts from Gmail?
Yes. ExpenseBot automatically scans your Gmail overnight and finds receipts from Amazon, Uber, airlines, hotels, subscriptions, and more. All extracted data goes directly to your Google Sheets expense tracker.
Can I export to accounting software?
Yes. One-click export to QuickBooks Online, Xero, Sage 50, NetSuite, FreshBooks, Zoho Books, or download as CSV/Excel. Each export is formatted specifically for your accounting software.
Is this better than a manual expense tracker template?
Yes. Manual templates require you to type in every receipt. ExpenseBot uses AI to automatically extract data from receipt photos, Gmail, and Google Photos - saving hours of manual data entry while reducing errors.
Stop Typing Receipts Into Spreadsheets
You love Google Sheets. We get it. ExpenseBot keeps everything in Sheets — but AI does the typing for you. Scan receipts from photos, Gmail, or Google Photos. All data extracted automatically. Try it free for 60 days - no credit card required.
✓ No credit card required • ✓ Data stays in YOUR Google Drive • ✓ Cancel anytime
✓ Real Google Sheets • ✓ AI receipt scanning • ✓ Export to any accounting software