ExpenseBot automatically scans Gmail for receipts, logs income from Stripe, PayPal, and invoices, and keeps clean Google Sheets records you own.
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"The expense reports being generated are phenomenal. As a sole proprietor with an LLC, my expenses are intermingled with personal accounts — this service is absolutely incredible for sorting out the mess. I'll be happy to recommend you guys."
"Initially I didn't think it was going to work out but it actually did a good job of pulling everything together and getting it on an Excel spreadsheet that my bookkeeper can work with."
Connect once. ExpenseBot's AI scans your entire inbox — Amazon, Uber, hotels, airlines, SaaS — going back as far as your Gmail goes. Wake up to organized expenses. No forwarding rules, no manual uploads, no missed receipts.
60-day free trial · No credit card required
Built natively for Google — not bolted on. Your Gmail. Your Drive. Your Sheets. Your Photos. Nothing new to learn.
Tax deduction rules for the US, Canada, UK, Australia, New Zealand, Ireland, France & Germany. See the exact % you can deduct per your government's rules and get a year-end summary of every expense — so you know what you're owed before your accountant does. New here? Scan prior years, too — recover deductions from receipts already sitting in your Gmail. Annual plans include last year's historical scan free.
Every receipt — photo, email, or Gmail scan — is extracted and organized directly into Google Sheets. Vendor, amount, date, tax, category. No new software to learn. It's just a spreadsheet. See how the Google Sheets expense tracker works →
Build the report you need: an expense report to submit for reimbursement, a tax-ready pack for your accountant, or a year-end, income-by-source, or profit & loss summary. Export to QuickBooks, Xero, Sage, or FreshBooks in one click — formatted automatically.
Log income from Stripe, PayPal, invoices, and cash alongside your expenses. See profit by client and by month — automatically. Stop guessing whether last month was good. See the income & P&L tracker →
The Full Picture
An AI-narrated overview connecting every piece — Gmail receipts, Stripe income, profit by client, mileage, and your accountant's one-click export.
Start in 30 seconds — your data stays in YOUR Google Drive. No credit card required.
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Your receipts and reports live in YOUR Google Drive — not our servers.
Your receipts on their servers. Your data locked in their system. Export fees to get YOUR data.
Everything in YOUR Google Drive. You own it. Access it anytime. No exports needed - it's already yours.
Perfect for compliance, audits, and peace of mind. Your CFO and legal team will love this.
Stop guessing whether you made money.
Never miss another tax deduction. Our AI finds every receipt while you focus on your business.
Your team spends. Your books stay clean.
Works with @gmail.com or @yourcompany.com. Instant company-wide deployment — your team uses their existing Google accounts. Zero training required. No app downloads. No IT project.
Stop chasing clients for receipts.
The ONLY expense solution that's completely free for accountants. AI codes client expenses to GL automatically. One-click export to QuickBooks, Xero, Sage 50, or any platform. Manage unlimited clients from one dashboard.
When you're freelancing or running something small, you don't really know how the year actually went until it's over — when you hand it all to your accountant, or burn one annoying weekend doing the books yourself. Months after the fact, either way.
I've been in that position too, building startups — waiting on someone else to tell me how we actually did.
You get that hit of relief when the numbers finally land. But the whole year leading up, you're guessing. I built ExpenseBot so you never have to.
AI agents that actually do the work — not just help you do it faster. Receipts get found. Income gets logged. You see your profit as you go. Then it's all packaged up — so you already know your numbers, and whoever closes the books (your accountant, or you) has everything they need.
Your data stays in YOUR Google Drive. You own it.
Result: No more shoebox of receipts. No more Sunday-night panic. No more flying blind.
Tired of the receipt scramble — and never really knowing your numbers? Email me: founder@expensebot.ai
— Rob Balahura, Founder (LinkedIn)
Previously: 2 exits. Now fixing this for good.
🍁 Proudly Canadian
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