AI Expense Tracker — Stop Typing, Start Tracking
Snap a receipt, forward an email, or connect Gmail — AI reads every detail and populates your spreadsheet automatically. Vendor, amount, date, tax, category. Zero manual entry.
Join 2,500+ businesses already using AI-powered expense tracking
You'll sign in with Google next — takes 30 seconds, read-only access.
60-day free trial · No credit card · Cancel anytime
Watch: AI reads a receipt in 5 seconds
What AI Does That You Shouldn't Have To
Every receipt becomes a spreadsheet row — automatically. Here's what the AI handles:
Reads Receipts
AI reads photos, PDFs, screenshots, and email receipts — even crumpled, blurry, or faded thermal paper. No typing required.
Extracts Every Detail
Vendor name, transaction amount, date, tax breakdown, payment method, and tip — all extracted automatically by AI.
Categorizes to G/L Accounts
AI auto-categorizes each expense to the correct general ledger account. It learns your patterns and gets smarter over time.
Converts Currencies
Foreign receipts? AI detects the currency and converts it to your home currency using the exchange rate on the receipt date.
Scans Gmail Overnight
Connect Gmail and AI scans your inbox automatically — finds receipts from Amazon, Uber, airlines, hotels, and subscriptions.
Generates Tax Reports
Year-end tax report with expenses organized by category, deduction summaries, and tax form line references (Schedule C, T2125).
AI Expense Tracking vs Manual Entry
See why thousands of businesses switched from manual expense tracking to AI-powered automation.
At 50 receipts/month × 2 min each = 100 minutes saved. That's over 1.5 hours for $10/month.
6 Ways AI Captures Your Receipts
Every method triggers AI extraction — vendor, amount, date, tax, category
Gmail Auto-Scan
AI reads receipts from inbox overnight
Google Photos
Bulk import 100+ receipt photos
PDF Upload
Drag & drop invoices and PDFs
Snap a Photo
Camera in browser, AI reads instantly
Screenshots
Paste or upload — AI extracts all
Forward Email
Send to receipts@expensebot.ai
Ready to Let AI Handle Your Expenses?
Set up your AI expense tracker in 30 seconds — no credit card required.
Start AI Expense Tracking — Free →How AI Expense Tracking Works
Connect Google
Sign in with your Google account. ExpenseBot creates a spreadsheet in your Google Drive. Your data stays in YOUR Drive — not on our servers.
AI Captures Receipts
Snap photos, connect Gmail for overnight scanning, bulk import from Google Photos, or drag & drop PDFs. AI processes every receipt automatically.
AI Extracts & Categorizes
AI reads each receipt and extracts vendor, amount, date, tax, and payment method. Then it auto-categorizes to the correct G/L account.
Review in Google Sheets
Every expense becomes a row in your familiar Google Sheets. Add formulas, filters, pivot tables, or custom columns — your spreadsheet, your way.
AI Generates Reports
Year-end tax report, expense summaries by category, one-click export to QuickBooks, Xero, Sage, or CSV. AI does the heavy lifting at tax time.
AI That Reads What Humans Struggle With
ExpenseBot's AI handles the receipts you dread most — crumpled paper, faded thermal prints, foreign languages, and multi-page invoices. It processes hotel folios, restaurant receipts with tip calculations, and itemized invoices with line-by-line detail.
"I used to spend 2 hours every week typing receipts into a spreadsheet. Now I just snap photos and the AI handles everything. It even catches receipts in my Gmail I forgot about. This is what AI expense tracking should be."— Sarah K., Freelance Consultant
"The AI categorization is shockingly good. It learned our chart of accounts in about a week and now automatically puts everything in the right category. Our bookkeeper loves it."— David M., Small Business Owner
Frequently Asked Questions
What is an AI expense tracker?
An AI expense tracker uses artificial intelligence to automatically read receipts, extract data (vendor, amount, date, tax, category), and organize expenses — eliminating manual data entry. ExpenseBot's AI processes photos, Gmail receipts, PDFs, and screenshots, then populates your Google Sheets spreadsheet automatically.
How does AI receipt scanning work?
ExpenseBot's AI uses advanced OCR and machine learning to read receipt images — including crumpled, blurry, or faded thermal paper. It identifies the vendor name, transaction amount, date, tax amounts, payment method, and expense category. The extracted data goes directly into your Google Sheets expense tracker.
Is AI expense tracking accurate?
ExpenseBot's AI achieves over 95% accuracy on receipt data extraction. It handles multiple languages, currencies, and receipt formats. For the rare edge case, you can review and correct entries in your familiar Google Sheets interface.
How does AI categorize my expenses?
ExpenseBot's AI automatically assigns each expense to the correct G/L account (category) based on the vendor, transaction type, and your past categorization patterns. It learns from your corrections and gets smarter over time. Categories map to your accounting software's chart of accounts.
Does the AI work with Gmail receipts?
Yes. ExpenseBot's AI automatically scans your Gmail overnight, finds receipts from Amazon, Uber, airlines, hotels, subscriptions, and more, extracts all data, and adds them to your expense tracker. No forwarding required — it reads your inbox directly.
Can AI handle foreign currency receipts?
Yes. The AI detects the currency on each receipt and automatically converts it to your home currency using the exchange rate on the date of the transaction. Perfect for business travelers and companies with international expenses.
What makes ExpenseBot different from other AI expense trackers?
ExpenseBot stores all data in YOUR Google Sheets in YOUR Google Drive — not on proprietary servers. It offers 6 capture methods (Gmail auto-scan, Google Photos, PDF upload, camera, screenshots, email forward), auto-categorization, credit card reconciliation, and one-click export to accounting software. All powered by AI, all in your familiar Google ecosystem.
Is there a free AI expense tracker?
ExpenseBot offers a 60-day free trial with full AI features — no credit card required. After the trial, plans start at $10/month. There's also a free-forever plan for accountants.
Let AI Track Your Expenses
Stop typing receipts into spreadsheets. ExpenseBot's AI reads every receipt, extracts every detail, categorizes every expense, and generates tax-ready reports — all in your Google Sheets.
Try it free for 60 days — no credit card required.
Love it? Use code SAVE50 for 50% off your first year!
No credit card required · Data in YOUR Google Drive · Cancel anytime