ExpenseBot Blog
Tax guides, mileage rate updates, and expense management tips for freelancers, small businesses, and accountants.
IRS Mileage Rate 2026: 72.5¢/Mile — Calculator & Deduction Guide
The 2026 IRS standard mileage rate is 72.5¢/mile for business driving. Calculate your deduction, see all rate categories, and start tracking miles automatically.
CRA Mileage Rate 2026: 73¢/km — Canadian Per-Kilometre Rates
The 2026 CRA mileage rate is 73¢/km for the first 5,000 km and 67¢ after. Calculate your T2125 vehicle expense deduction. Free mileage tracker included.
7 Best Expense Tracker Apps in 2026 (Tested & Compared)
We tested the top expense tracker apps for small businesses and freelancers. See how ExpenseBot, Expensify, Dext, Shoeboxed, Smart Receipts, Veryfi, and Zoho Expense compare on features, pricing, and ease of use.
Canadian Tax Deadlines 2026: Every Date You Need (CRA Filing Guide)
Complete guide to 2026 Canadian tax deadlines — T1 personal, self-employed, corporate, GST/HST, RRSP, instalments. Never miss a CRA deadline again.
Schedule C Deductions: Complete List for Freelancers & Self-Employed (2026)
Complete list of Schedule C deductions for freelancers and self-employed. Every deductible business expense line-by-line for 2026 with the new $2,000 1099-NEC threshold, home office rules, and automatic tracking.
You Just Filed. Here's What to Do This Week So Next April Doesn't Destroy You
The average freelancer misses $3,000-$8,000 in deductions annually. Set up these 5 systems the week after filing — under an hour of work — and next April won't destroy you.
How Much Did You Actually Miss? The Real Cost of Disorganized Receipts
The average freelancer misses $3,000-$8,000 in deductions annually. Here's exactly where that money goes — mileage, subscriptions, home office, meals — and a 15-minute audit to find yours.
The Shoebox Problem: How Accountants Can End It Forever Starting Now
Shoebox clients cost your firm 4-8 hours of sorting per return. Here's the 20-minute setup that eliminates the receipt chase permanently — and frees capacity for advisory work.
Set Up Your Clients on Expense Tracking Now. Thank Yourself in February.
Stop chasing client documents every February. This 15-minute per-client setup captures receipts from Gmail automatically year-round. Includes email template and prioritization framework.
Your Company Already Pays for Corporate Gmail. It Also Solves Your Expense Problem.
Over 8 million businesses pay for Google Workspace but run expenses on spreadsheets or expensive standalone tools. Gmail-native expense management captures receipts automatically from the inbox your team already uses.
HUD Medical Expense Deduction: The Complete Guide for Section 8 Tenants (2026)
About 3 million HUD-assisted households qualify for the medical expense deduction — and most don't claim everything they can. Here's the complete guide to what qualifies, how HOTMA changed the rules, and how to document your expenses.
Why Your Company's Expense Reports Are Stuck in 2015 (And How Gmail Already Has the Fix)
49% of expense reports contain errors. The average report costs $58 to process. Meanwhile, every receipt your team needs is already sitting in Gmail. Here's the fix.
T2125 for Uber & Uber Eats Drivers: Complete Canadian Tax Guide (2026)
How to fill out your T2125 as an Uber or Uber Eats driver in Canada. Deductible expenses, mileage tracking, GST/HST, and how to avoid a CRA audit.
Comparison Guides
In-depth comparisons to help you choose the right expense management tool for your business.
Best Expense Management Tools Compared (2026)
Side-by-side comparison of 12 expense management tools for small businesses, freelancers, and teams.
Best Expensify Alternatives in 2026
Comprehensive comparison of 8 Expensify alternatives — pricing, features, integrations, and data privacy compared.
Best SAP Concur Alternatives in 2026
Looking for a Concur alternative? Compare pricing, features, and ease of use for small and mid-size businesses.
Best Ramp Alternatives in 2026
Not ready for a corporate card? Compare Ramp alternatives that don't require card lock-in.