Cash Radar: a weekly cash-flow heads-up from your inbox
ExpenseBot scans receipts, supplier invoices, and income notifications, then sends a simple weekly email showing bills due soon, expected income, and items that need review — automatically, with no spreadsheet required.
Stop waiting until month-end to find out what your inbox already knows
Most financial reports tell you what happened after the fact. P/L reports are retrospective. Spreadsheet forecasts require manual maintenance. Cash Radar is different — it looks at the financial documents already arriving in your inbox and tells you what needs attention before month-end.
Your inbox contains supplier invoice PDFs, paid receipts, subscription renewal notices, payment confirmations from Stripe, Square, PayPal, and Interac — signals about your cash position that usually go unread until a bill is overdue or a payment is missed.
Supplier invoices get missed
Invoice PDFs land in Gmail and sit unreviewed until a due date passes or a vendor follows up.
P/L reports look backward
Profit and loss reports explain what happened last month. They don't tell you what's due next week.
Manual forecasts are work
Cash-flow spreadsheets require updating every time a new bill or payment arrives. Most owners don't keep up.
It builds itself from documents you already receive
Cash Radar uses the financial documents ExpenseBot already captures — no separate setup, no manual reminders to maintain.
Connect Gmail, use ExpenseBot regularly, and Cash Radar works automatically. When you activate Gmail automation, ExpenseBot begins scanning for receipts, supplier invoices, and income notifications. Cash Radar reads what ExpenseBot has already found and assembles your weekly summary.
- Supplier invoices — unpaid invoices with due dates
- Paid receipts — recent purchases and recurring patterns
- Income notifications — Stripe, Square, PayPal, Interac, bank alerts
- Payment confirmations — platform and subscription confirmations
- Items marked for review — documents that need attention before they affect the books
No bank account connection required to get started. No separate reminder calendar. Cash Radar activates as part of your normal ExpenseBot workflow.
What your Cash Radar email shows every week
Each Cash Radar email is simple enough to understand without clicking through to the app.
Bills due soon
Supplier invoices and bills ExpenseBot found in your inbox, with vendor name, due date, and amount in your home currency.
Expected or recent income
Income and payment notifications recently received, plus likely recurring income patterns when the signal is strong enough.
Known cash need
Confirmed bills due minus strong expected income signals. Not a bank-balance forecast — a document-based cash heads-up.
Needs review
Items with a missing due date, unclear invoice direction, possible duplicate, or uncertain amount — separated so they don't inflate your cash picture.
Cash-flow visibility without maintaining a manual forecast
Most cash-flow tools start from bank feeds, accounting software entries, scheduled reminders you create manually, or recurring transactions you've already categorized. They require you to do the data entry before you get the insight.
Cash Radar starts from the documents themselves. It's inbox-powered and document-aware — which means it can surface cash signals before you've cleaned up the accounting file, and before you've entered every transaction manually.
| Feature | Cash Radar | P/L Report | Manual Forecast |
|---|---|---|---|
| Time direction | Forward-looking | Historical | Forward-looking |
| Data source | Receipts, invoices, payment emails | Income and expenses | Manual entries |
| Setup required | None — automatic | None | Ongoing |
| Best use | Weekly cash awareness | Monthly results | Scenario planning |
| Email cadence | Weekly | Monthly | N/A |
Conservative by design — not a guaranteed forecast
Cash Radar is intentionally conservative. It separates confirmed bills from likely income signals and uncertain review items, so you always know what ExpenseBot found versus what still needs attention.
- Known cash need is bills ExpenseBot found — not a projected bank balance
- Review items are listed separately so uncertain documents don't inflate your picture
- Income signals are labelled as expected or recent — not guaranteed future deposits
- Cash Radar may skip a week if there's nothing meaningful to report — you only receive it when it has useful information
For accountants and bookkeepers: spot client issues earlier
When you manage client accounts in ExpenseBot, Cash Radar helps you identify which clients have upcoming supplier bills, missing income signals, or review-heavy documents — before month-end cleanup.
- Find clients with unpaid supplier invoices sitting in review
- Notice missing income signals or stale cash-flow activity early
- Use Cash Radar as a proactive client-service touchpoint
- Identify review-heavy clients before they become month-end fires
See the full feature overview or learn more about income and expense tracking.
How to turn on Cash Radar
- Open ExpenseBot and connect your Gmail account
- Go to Settings → Automation Hub
- Find the Cash Radar card
- Toggle Email me Cash Radar
- Choose weekly or monthly cadence
Cash Radar activates as part of Gmail automation — once you're scanning receipts regularly, it builds your weekly summary automatically from what ExpenseBot already finds. No separate data entry needed.
Frequently asked questions
Is Cash Radar a cash-flow forecast?
Cash Radar is a cash-flow heads-up based on documents ExpenseBot can see. It shows known bills, income signals, and review items. It is not a full projected bank-balance forecast — it works from the receipts, invoices, and payment notifications ExpenseBot has captured.
Does Cash Radar replace my P/L report?
No. P/L reports show historical income and expenses. Cash Radar is forward-looking and helps you see what may need attention soon — bills coming due, income expected, and documents that need review.
Does Cash Radar require setup or manual data entry?
No manual setup required. Cash Radar runs automatically from the receipts, supplier invoices, and income notifications ExpenseBot already captures from your Gmail. Connect Gmail, use ExpenseBot regularly, and Cash Radar builds itself.
Will Cash Radar include every bill I owe?
Only bills ExpenseBot can detect from receipts, invoices, emails, spreadsheet rows, or strong recurring patterns. If a bill never reaches ExpenseBot, it may not appear.
Why did Cash Radar skip this week?
ExpenseBot may skip sending Cash Radar when there are no useful upcoming bills, income signals, or review items. You only receive it when there's something meaningful to report.
Can I turn Cash Radar off?
Yes. Go to Settings → Automation Hub, find Cash Radar, and toggle off 'Email me Cash Radar.' Turning it off does not affect receipt scanning, income detection, or your P/L reports.
Does Cash Radar work with supplier invoices?
Yes. Cash Radar uses incoming supplier invoices that ExpenseBot captures — including unpaid invoices with due dates — to identify known bills due soon.
Can my accountant use Cash Radar?
If your accountant has access to your ExpenseBot reports, Cash Radar can help them spot upcoming supplier bills, missing income signals, and review items earlier in the month.
See what your inbox already knows about your cash
Connect Gmail to ExpenseBot and Cash Radar builds your weekly cash-flow heads-up automatically — from the receipts, invoices, and payment emails already in your inbox.
Free trial · No credit card required · Works with Gmail