Track Business Expenses for
Australian Tax Time
ATO-compliant reports • GST auto-extracted • BAS-ready totals • Current ATO cents per km rate
ExpenseBot finds receipts in Gmail, reconciles credit cards, and generates ATO-ready year-end reports automatically. Trusted by businesses across Australia — freelancers, contractors, and small businesses.
Join 5,000+ Australians tracking expenses on autopilot
You'll sign in with Google next — takes 30 seconds, read-only access.
60-day free trial • No credit card • Your data stays in your Google Drive
Watch: 30 seconds from receipt to ATO-ready spreadsheet
The Australian Freelancer's Tax Time Nightmare
Before ExpenseBot: The Shoebox Method
- Jul-Jun: Stuff receipts in a folder (or shoebox).
- Late June: Panic. Spend a weekend sorting a year's worth of paper.
- July: Try to figure out which ATO deduction category each expense belongs to.
- August: Realise you missed hundreds in GST credits from lost receipts.
- October 31: Lodge your tax return, hoping the ATO doesn't audit you.
After ExpenseBot: The 5-Minute Method
Jul-Jun: Snap photos of receipts as you go. Let the AI handle the rest.
July 1st: Receive your complete ATO-ready report with every deduction categorized, GST totals calculated, and BAS figures included. Forward to your accountant. Done.
Australian Tax Deductions You're Probably Missing
ExpenseBot automatically categorizes these to the correct ATO deduction items
Work-Related Car Expenses (D1)
ATO cents per kilometre method — 85 cents/km for 2024-25 (flat rate, no tiered system). Import client visits from Google Calendar — distance calculated automatically via Google Maps.
ATO Deduction Item D1
Work-Related Travel Expenses (D2)
Flights, accommodation, meals while travelling for work — all deductible. ExpenseBot catches travel receipts from Gmail automatically and extracts GST from each one.
ATO Deduction Item D2
Home Office Expenses
Running costs (electricity, internet, phone, depreciation of equipment) and occupancy costs for sole traders (rent, mortgage interest, rates). ExpenseBot calculates the split automatically.
ATO Fixed Rate or Actual Cost Method
Phone & Internet (D5)
Deduct the business-use percentage of your phone and internet bills. ExpenseBot tracks these recurring expenses month over month and calculates GST credits.
ATO Deduction Item D5 — Other Work-Related Expenses
Self-Education Expenses (D4)
Courses, conferences, books, subscriptions — deductible when related to your current employment or business. ExpenseBot catches these from Gmail automatically.
ATO Deduction Item D4
Tools & Equipment
Tools, equipment, and technology costing $300 or less are immediately deductible. Over $300, ExpenseBot tracks depreciation. Even the cost of ExpenseBot itself is deductible.
ATO Deduction Item D5 — Other Work-Related Expenses
Deduction guidance only — confirm with your tax professional. ATO deduction references based on 2024-25 Individual Tax Return.
ExpenseBot vs. Spreadsheets for Australian Tax
Ready to Simplify Australian Tax Time?
60-day free trial. No credit card. Set it up in 30 seconds and let ExpenseBot handle the ATO paperwork.
Start Free Trial →Works with any Gmail account • Your data stays in your Google Drive
What Australian Freelancers Get
ATO-Ready Year-End Report
Complete spreadsheet with every deductible expense mapped to ATO deduction items. GST totals calculated. Hand it to your accountant or use it to lodge your return through myTax.
ATO Mileage at Current Rates
Import client visits from Google Calendar. Distance calculated via Google Maps. ATO cents per km rate applied automatically — 85¢/km flat rate for 2024-25. No GPS app needed.
Learn more about Mileage Tracking →GST Auto-Extracted
AI reads every receipt and pulls out the GST amount automatically. Australia's flat 10% GST makes it straightforward — your year-end report shows total GST credits ready for your BAS.
ATO Audit-Ready Documentation
Every expense linked to its original receipt image in YOUR Google Drive. If the ATO asks for proof, you have it instantly — organised and searchable.
Accountant-Friendly (Free for Them)
Clean spreadsheet with GL summary, all receipts attached, one-click export to Xero, MYOB, QuickBooks. ExpenseBot is FREE for accountants forever.
Any Australian Bank or Card
Upload statements from CommBank, ANZ, Westpac, NAB, Macquarie, Bendigo Bank — any bank. AI matches transactions to receipts and flags missing ones.
Turn On Automation = Zero Work Until Tax Time
📧 Gmail Auto-Scan (Turn ON)
ExpenseBot scans your Gmail overnight. Finds every receipt from Amazon.com.au, Uber, software subscriptions, everything. No forwarding rules. No manual searching.
💳 Monthly Credit Card Check (Turn ON)
First of each month: "You have 47 transactions, 43 matched to receipts. Click here to add the missing 4." Never miss a deduction — or a GST credit.
📊 Quarterly BAS Reports (Turn ON)
Every quarter, ExpenseBot emails your accountant a clean spreadsheet with all expenses, GST totals, and receipts. Perfect for quarterly BAS lodgement. They stay updated, you stay hands-off.
🎯 Year-End ATO Package (Turn ON)
June 30: Get your complete ATO-ready report. Every expense mapped to deduction categories, every deduction calculated, GST credits totalled, every receipt attached.
🚗 Mileage from Calendar (Turn ON)
Client meetings in Google Calendar with addresses? Import them directly. Distance calculated via Google Maps at the ATO cents per km rate. No GPS app, no battery drain.
Or do it manually — snap photos, forward emails, upload PDFs anytime. Your choice.
"I used to dread tax time — digging through emails for receipts, manually calculating GST credits, spending days sorting expenses into ATO categories. Now ExpenseBot scans my Gmail automatically, extracts the GST from every receipt, and my year-end report has everything ready for my BAS and tax return. My accountant in Sydney said it's the cleanest sole trader return she's ever seen. Tax prep went from 3 days to 30 minutes."
— Freelance Consultant, Sydney
Frequently Asked Questions
Is ExpenseBot ATO-compliant?
Yes. ExpenseBot generates reports aligned with ATO requirements, including deduction categories for your Individual Tax Return and BAS lodgement. Every expense is linked to its receipt image in your Google Drive, providing audit-ready documentation if the ATO requests proof of deductions.
Does it track GST automatically?
Yes. ExpenseBot's AI automatically extracts GST amounts from your receipts. Australia has a flat 10% GST — simpler than multi-rate systems — and your year-end report includes total GST paid by category, making it easy to claim GST credits on your BAS.
Does it use the current ATO cents per km rate?
Yes. ExpenseBot uses the current ATO cents per kilometre rate — 85 cents per km for the 2024-25 income year. Unlike tiered systems, Australia uses a single flat rate. The rate is updated each financial year when the ATO publishes the new rate.
Can my Australian accountant access the data?
Yes — and it's FREE for accountants forever. Share your expense reports with one click. Your accountant gets organised spreadsheets with every receipt attached, GL summaries, and ATO-ready categorisation.
Does it help with BAS lodgement?
Yes. ExpenseBot tracks GST on every expense automatically. Your quarterly or annual reports show total GST credits ready to enter into your BAS. This makes BAS lodgement faster and more accurate — no more manually adding up GST from individual receipts.
Does it work for sole traders and companies in Australia?
Yes. ExpenseBot works for sole traders, partnerships, trusts, and companies. Expenses are categorised for your Individual Tax Return or company tax return. The accountant-friendly format exports to Xero, MYOB, QuickBooks, and other Australian accounting packages.
Start Now, Thank Yourself at Tax Time
Every day you wait is more receipts to hunt down later. Turn on automation today and never think about expense tracking again.
Trusted by businesses across Australia
Use code SAVE50 for 50% off your first year!
✓ No credit card required • ✓ 60-day free trial • ✓ Cancel anytime
✓ Your data in your Google Drive — we never store it
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