Capture the evidence
Scan Gmail now or historically, then fill gaps with receipt photos and PDFs.
ExpenseBotChoose your pathFor automation builders and technical operators
Give your accounting automation the receipts it is missing.
ExpenseBot finds receipts, invoices, and payment notices in Gmail, turns them into structured records in Google Sheets and Drive, and makes them available to ChatGPT, Claude, Viktor, and custom agents.
- 60-day free trial
- No credit card
- Your Google Drive
Your AI accounting agent can reconcile transactions.
But can it find the receipt?
The purchase evidence is often buried in Gmail before your automation ever sees it.The missing first mile
Start with evidence, then automate the accounting work.
Review and organize
Apply categories, G/L mappings, client or project tags, and review exceptions.
Connect your agent
Let ChatGPT, Claude, Viktor, or a custom agent search, report, and prepare the next step.
Keep accounting in charge
Send reviewed records to your accounting package or create a clean import file.
A real accounting automation
Receipt capture, firm rules, and the ledger each stay in their lane.
"The MCP connection itself is working well, and it gives us a practical way to combine ExpenseBot's receipt capture with Viktor's access to Zoho and our accounting rules."
From an accounting workflow built with ExpenseBot, Viktor, and Zoho Books.
Read the workflow detailsExpenseBotFinds and structures receipt evidence
Your agentApplies workflow and reconciliation rules
Your accounting systemRemains the source of truth
Two useful starting points
Use it yourself, or make it a component in a client workflow.
For an owner or operator
Automate my own expenses
Connect Gmail, recover historical receipts, review the records, then work with them from ExpenseBot, ChatGPT, or Claude.
For a builder or consultant
Build accounting automations for clients
Use ExpenseBot as the receipt and expense layer, then let your agent and accounting platform handle the workflow you design.
Explore the MCP connectionWork from the conversation
Ask for the outcome, not the filing steps.
Use a listed ChatGPT or Claude connection, or call the same remote ExpenseBot tools from a compatible custom agent.
See more copy-and-paste prompts- Find the receipts in Gmail that I never forwarded.
- Show what I spent by client last month.
- Create a report for my Las Vegas trip and flag expenses to bill back.
- Prepare this month's reviewed expenses for my accounting workflow.
Clear boundaries
Automation without pretending the agent is the accountant.
You review before submission. Unclear records and exceptions remain visible for a person to check.
Your files stay yours. Primary expense records and receipt documents live in Google Sheets and Drive you own.
Your accounting package stays authoritative. Send reviewed output to QuickBooks, Xero, Zoho Books, FreeAgent, or an import file.
Give the automation something trustworthy to work with.
Start with your own Gmail history. Add the agent after the evidence is organized.
Common questions
Does ExpenseBot replace my accounting system?
No. ExpenseBot captures and organizes the receipt evidence that accounting workflows often lack. QuickBooks, Xero, Zoho Books, FreeAgent, or your existing package remains the accounting source of truth.
Do I need to be a developer?
No. Owners can connect Gmail and use ExpenseBot directly. ChatGPT and Claude are listed connections. Builders can use the same ExpenseBot account through its remote MCP connection in a larger automation.
Where are my receipts and records stored?
Your primary expense records and receipt documents are stored in Google Sheets and Drive that you own. ExpenseBot stores the limited account, authorization, audit, and duplicate-prevention metadata needed to operate the service securely.