What does Set aside for tax review mean, and where do I see those expenses?

Use Set aside for tax review when one purchase may need a different tax treatment instead of being claimed as an immediate business expense. Common examples include equipment, a vehicle or trailer, a major improvement, and inventory or project costs that should not flow automatically to a current deduction.

1. Open Review expenses.
2. Find and expand the transaction.
3. Choose More actions → Set aside for tax review.
4. Confirm the change.
5. Regenerate the affected Year-End report.

For several matching purchases, choose Select, filter or search to narrow the list, select the expenses (or Select all matching), then choose Set aside. ExpenseBot previews the eligible count before applying the change. Split transactions remain allocation-level and are skipped by this bulk action.

What changes

ExpenseBot keeps the original spreadsheet row and receipt. New tax reports show the item as Capitalized / review with $0 current-year deduction. The purchase still appears in broad spending and project views; it is not deleted or omitted.

This action applies to that transaction only. It does not change the category or Tag and it does not teach the receipt-classification AI a new rule. Likewise, changing a category, Tag, date, or AI instruction does not by itself set the structured tax-review treatment. If a single payment mixes ordinary expenses with a capital item, use Split instead and set the relevant allocation aside for tax review.

Reports already generated remain snapshots. After changing the treatment, regenerate Year-End so the new report uses it.

Where to see the list

• In Review expenses, expand a transaction to see its Tax review status and return it to Use category default when appropriate.
• In a US Year-End report, open Schedule C Worksheet → Costs set aside for tax review. The table lists the date, merchant, category, and full purchase cost for every held item in that report.
• The original rows also remain in your Google Sheet and their managed history remains in Expense Controls.

You do not need to have an accountant to use this. You can review the list yourself, use tax software, or work with a tax professional.

ExpenseBot does not decide depreciation, cost basis, inventory or cost-of-goods treatment, Section 179, or how an invoice paid across multiple years should be allocated. The Schedule C worksheet keeps these costs visible without placing them automatically on Line 13, Line 22, or another current deduction.

For example, a depreciable trailer appears in the tax-review table at its full purchase cost. Enter only the deduction you decide to claim in the worksheet's editable Depreciation & Section 179 (Line 13) section. ExpenseBot never copies the full purchase cost into Line 13 automatically.

If the only problem is a wrong date, edit the date in the master Expenses sheet and regenerate the report. You do not need to delete or rescan the receipt.

🔗 Related: Categories, Tags, Business %, and split expenses — what each one does