Keeper is really two products sold together, and which half you use decides whether ExpenseBot is an alternative at all.
The half ExpenseBot does not replace: filing. Keeper's pricing page lists filing plans that e-file with the IRS and state the return is reviewed and signed by a tax pro — Standard at $199 (federal plus up to two states) and Premium at $399 (three-or-more states, prior-year filing, amendments, quarterly tax payment support, audit protection), checked August 18, 2026. ExpenseBot does not file tax returns, does not e-file, and has no tax professional reviewing anything. If filing is what you are buying, keep Keeper or another filing product.
The half ExpenseBot does replace: tracking — from the other direction. Keeper finds write-offs by connecting to your financial institutions and scanning transactions (its Standard plan states a limit of ten connected institutions). ExpenseBot starts from documents instead:
- Gmail auto-capture — a nightly scan reads receipt and invoice emails and files them. It labels what it reads so nothing is double-counted, never sends email, and never deletes anything.
- Photo capture — photograph a paper receipt and it reads the vendor, date and amount.
- Forwarding — send anything to your receipts address.
- Mileage — estimated from the addresses in your Google Calendar at your country's rate (IRS, CRA, HMRC), with no background GPS app. Calendar-derived means the distances are estimates.
Why the difference matters: a bank feed tells you an amount left your account; a receipt tells you what it bought, and the receipt is what substantiates the deduction. The trade-off runs both ways — a cash purchase that produced no email and no photo will not appear in ExpenseBot, where a transaction feed would have caught it.
Where your data lives: a categorized Google Sheet in your own Google Drive. If you stop paying, the sheet stays there with the history intact — it was never held in our system. Export to QuickBooks Online or Xero in one click, or generate an import file for Sage. Accountants and bookkeepers use ExpenseBot free.
Switching mid-year: there is no import path from Keeper, and none is needed — ExpenseBot rebuilds the year from your Gmail rather than from your old tool. Scan depth is entitlement-gated: the free scan covers the last 60 days, scanning the rest of the current year requires a subscription, earlier years require a one-time historical unlock, and each scan covers up to one year at a time. Export anything Keeper holds that you want to keep first, especially a filed return, and plan a filing route before you cancel a Keeper filing plan.
ExpenseBot captures and organizes; it doesn't decide what's deductible, so treat tax categorization as a starting point to review with your accountant. Estimates — confirm with your tax professional.
Competitor pricing and features change — check keepertax.com for current figures rather than relying on this page.
See also: ExpenseBot vs Keeper Tax | Comparisons | Freelancer expense tracking