Short answer: the business deductions ExpenseBot prepares are federal, and they don't change from state to state or province to province. What can differ is your state or provincial tax return — a separate layer your tax professional handles.
The federal part is the same everywhere
Whether a business expense is deductible (the "ordinary and necessary" test), how much of it is business use, and which line it lands on — Schedule C / Schedule SE in the US, T2125 in Canada — is federal law. It's the same whether you're in Texas or California, Alberta or Ontario. A laptop that's deductible on your federal Schedule C is deductible the same way in every state.
Where a state or province can differ (the return, not the expense)
- US — depreciation and Section 179. Some states — California, New York, New Jersey and others — don't follow federal "bonus depreciation" or Section 179 immediate expensing. They make you add the deduction back and spread it over several years on the state return. So if you fully expense equipment federally, your state number can be different — and stay different for years while the asset is on the books. ExpenseBot flags this on any capitalized / equipment line.
- Canada — Quebec. Quebec's self-employed file two returns: the federal T2125 with the CRA, and a separate provincial TP-80 with Revenu Québec. Same income and expenses, but it's its own filing. Everywhere else in Canada, the province rides on your federal business income — no separate business form.
The property-tax point people ask about
You may have heard "property tax deductions vary by state." That's mostly about the personal property-tax deduction (Schedule A and the SALT cap) — a personal-return issue. The business portion of property tax — your home-office share on Form 8829, or tax on business property — is a federal Schedule C deduction, isn't subject to the SALT cap, and doesn't vary by state.
What this means for you
ExpenseBot prepares the federal figures as a reviewable draft — Schedule C / Schedule SE (US) or T2125 (Canada). Your state or provincial return, any add-backs, and separate filings like Quebec's TP-80 are your tax professional's call.
Tax figures are estimates — always confirm with your tax professional.