Track Business Expenses for
Irish Tax Season
Revenue-compliant reports • VAT auto-extracted (23%/13.5%/9%) • Form 11 categories • Current Revenue mileage rates
ExpenseBot finds receipts in Gmail, reconciles credit cards, and generates Form 11-ready year-end reports automatically. Trusted by businesses across Ireland — freelancers, contractors, and small businesses.
Join 5,000+ Irish professionals tracking expenses on autopilot
You'll sign in with Google next — takes 30 seconds, read-only access.
60-day free trial • No credit card • Your data stays in your Google Drive
Watch: 30 seconds from receipt to Revenue-ready spreadsheet
The Irish Freelancer's Tax Season Nightmare
Before ExpenseBot: The Shoebox Method
- Jan-Sep: Stuff receipts in a folder (or shoebox).
- October: Panic. Spend a weekend sorting a year's worth of paper before the 31 October deadline.
- November: Scramble to file on ROS by the 15 November extended deadline, confused by Form 11 categories.
- Bi-monthly: Realise you missed hundreds in VAT reclaims from lost receipts on your VAT3 returns.
- Any time: Live in fear of a Revenue audit with no proper documentation.
After ExpenseBot: The 5-Minute Method
Jan-Dec: Snap photos of receipts as you go. Let the AI handle the rest.
Oct 1st: Receive your complete Form 11-ready report with every deduction categorised, VAT totals calculated, and Revenue categories included. Forward to your accountant. File on ROS. Done.
Irish Tax Deductions You're Probably Missing
ExpenseBot automatically categorises these for your Form 11 or CT1 return
Motor Expenses (Business Proportion)
Fuel, insurance, motor tax, repairs — claim the business-use proportion of your vehicle expenses. ExpenseBot calculates the split automatically based on your mileage log.
Revenue Civil Service Mileage Rates
Travel and Subsistence
Business travel, accommodation, meals while travelling for work. Revenue allows these as deductible expenses when wholly and exclusively for business purposes.
Form 11 — Trading Expenses
Home Office / Use of Home (e-Working Relief)
Electricity, heating, broadband — claim the business proportion of household expenses. Revenue's e-working relief allows you to claim a proportion of utility costs when working from home.
Revenue e-Working Relief
Phone and Internet (Business Proportion)
Deduct the business-use percentage of your phone and internet bills. ExpenseBot tracks these recurring expenses month over month and calculates the business proportion.
Form 11 — Trading Expenses
Professional Fees and Subscriptions
Accountancy fees, legal advice, professional body memberships, and business subscriptions — 100% deductible when related to your trade. Even the cost of ExpenseBot itself is deductible.
Form 11 — Professional Fees
Training and Professional Development
Courses, conferences, books, CPD requirements — deductible when related to your existing trade. ExpenseBot catches these from Gmail automatically and categorises them.
Form 11 — Trading Expenses
Deduction guidance only — confirm with your tax professional. References based on current Revenue rules and Form 11.
ExpenseBot vs. Spreadsheets for Irish Tax
Ready to Simplify Irish Tax Season?
60-day free trial. No credit card. Set it up in 30 seconds and let ExpenseBot handle the Revenue paperwork.
Start Free Trial →Works with any Gmail account • Your data stays in your Google Drive
What Irish Freelancers Get
Form 11-Ready Year-End Report
Complete spreadsheet with every deductible expense mapped to Form 11 categories. VAT totals calculated across all rates. Hand it to your accountant or use it to file on ROS yourself.
Revenue Mileage at Current Rates
Import client visits from Google Calendar. Distance calculated via Google Maps. Revenue civil service rates applied automatically — e.g. 59.07c/km for first 1,500 km (1,201–1,500cc). No GPS app needed.
Learn more about Mileage Tracking →VAT Auto-Extracted (23%/13.5%/9%)
AI reads every receipt and pulls out VAT amounts at all Irish rates — 23% standard, 13.5% reduced, and 9% second reduced. Your year-end report shows total VAT paid ready for your VAT3 return via ROS.
Revenue Audit-Ready Documentation
Every expense linked to its original receipt image in YOUR Google Drive. If Revenue asks for proof, you have it instantly — organised and searchable. Revenue requires you to keep records for 6 years.
Accountant-Friendly (Free for Them)
Clean spreadsheet with GL summary, all receipts attached, one-click export to Sage, Xero, QuickBooks, and other Irish accounting packages. ExpenseBot is FREE for accountants forever.
Any Irish Bank or Card
Upload statements from AIB, Bank of Ireland, Permanent TSB, Ulster Bank, Revolut Ireland — any bank. AI matches transactions to receipts and flags missing ones.
Turn On Automation = Zero Work Until Tax Time
📧 Gmail Auto-Scan (Turn ON)
ExpenseBot scans your Gmail overnight. Finds every receipt from Amazon.ie, Uber, software subscriptions, everything. No forwarding rules. No manual searching.
💳 Monthly Credit Card Check (Turn ON)
First of each month: "You have 47 transactions, 43 matched to receipts. Click here to add the missing 4." Never miss a deduction — or a VAT reclaim.
📊 Quarterly Reports to Accountant (Turn ON)
Every quarter, ExpenseBot emails your accountant a clean spreadsheet with all expenses, VAT totals across all rates, and receipts. They stay updated, you stay hands-off.
🎯 Year-End Revenue Package (Turn ON)
December 31: Get your complete Form 11-ready report. Every expense mapped to Revenue categories, every deduction calculated, VAT totals at each rate, every receipt attached.
🚗 Mileage from Calendar (Turn ON)
Client meetings in Google Calendar with addresses? Import them directly. Distance calculated via Google Maps at Revenue civil service rates. No GPS app, no battery drain.
Or do it manually — snap photos, forward emails, upload PDFs anytime. Your choice.
"I used to dread the October deadline — digging through emails for receipts, manually calculating VAT reclaims, spending days trying to get my Form 11 right. Now ExpenseBot scans my Gmail automatically, extracts the VAT from every receipt at the correct rate, and my year-end report maps everything to Form 11 categories. My accountant in Dublin said it's the cleanest self-employed return she's ever seen. Tax prep went from 3 days to 30 minutes."
— Freelance Consultant, Dublin
Frequently Asked Questions
Is ExpenseBot Revenue-compliant?
Yes. ExpenseBot generates reports aligned with Revenue requirements, including Form 11 (self-assessed individuals) and CT1 (companies) expense categories. Every expense is linked to its receipt image in your Google Drive, providing audit-ready documentation if Revenue requests proof of deductions. Revenue requires you to keep records for 6 years — ExpenseBot handles that automatically.
Does it track VAT automatically?
Yes. ExpenseBot's AI automatically extracts VAT amounts from your receipts at all Irish rates — 23% standard, 13.5% reduced, and 9% second reduced. Your year-end report includes total VAT paid by category, making it easy to prepare your VAT3 return and file it via ROS (Revenue Online Service).
Does it use the current Revenue mileage rates?
Yes. ExpenseBot uses the current Revenue civil service mileage rates — for example, approx 59.07c/km for the first 1,500 km in the 1,201-1,500cc engine category. Rates vary by engine size and distance bands. Rates are updated when Revenue publishes new civil service rates.
Can my Irish accountant access the data?
Yes — and it's FREE for accountants forever. Share your expense reports with one click. Your accountant gets organised spreadsheets with every receipt attached, GL summaries, and Form 11-ready categorisation.
Does it help with the Form 11?
Yes. ExpenseBot's year-end report maps your expenses to Form 11 categories automatically — motor expenses (business proportion), travel and subsistence, use of home, phone and internet, professional fees, and more. Your accountant (or you) can transfer the totals directly when filing on ROS.
Does it work for limited companies in Ireland?
Yes. ExpenseBot works for sole traders (Form 11), partnerships, and limited companies (CT1). For companies, expenses are categorised for your corporation tax return. The accountant-friendly format exports to Sage, Xero, QuickBooks, and other Irish accounting software.
Start Now, Thank Yourself at Tax Time
Every day you wait is more receipts to hunt down later. Turn on automation today and never think about expense tracking again.
Trusted by businesses across Ireland
Use code SAVE50 for 50% off your first year!
✓ No credit card required • ✓ 60-day free trial • ✓ Cancel anytime
✓ Your data in your Google Drive — we never store it
Freelancer Details | Mileage Tracking | For Accountants (Free)