Purchase ExpenseBot through Google Cloud Marketplace

Subscribe with your Google Cloud billing account and pay for ExpenseBot on the same Google Cloud bill as your other services.

Setting up Gmail, Drive and Sheets for your users instead? Go to Google Workspace setup

Buy through Google Cloud Marketplace

ExpenseBot is available on Google Cloud Marketplace for commercial subscription and Google Cloud billing. This route suits teams whose purchasing already runs through a Google Cloud billing account, so a new tool does not need a separate vendor contract or a card on file with ExpenseBot.

1. Open the ExpenseBot listing on Google Cloud Marketplace.
2. Review the plan, pricing and free-trial terms shown by Google.
3. Subscribe with the Google Cloud billing account and Google identity your organization uses for purchases.
4. Google sends you to ExpenseBot to finish account setup. Sign in with Google using the same identity that subscribed.
5. Connect the Gmail account you want scanned, and add team members if you bought for a team.
6. Separately, if your organization restricts third-party apps, have a Workspace admin allow or install ExpenseBot from Google Workspace Marketplace.

Clicking through to the listing, or seeing a Subscribe button, does not mean a purchase has completed. The subscription exists once Google confirms it and ExpenseBot links it to your account.

What Google Cloud Marketplace changes, and what it does not

Google Cloud Marketplace changes how you pay. It does not change how ExpenseBot reaches your users.

• Changes: the subscription, extra seats and past-year purchases are billed through your Google Cloud billing account.
• Does not change: nothing is installed for Google Workspace users. Each person still signs in with Google and authorizes the Gmail and Drive access ExpenseBot asks for.
• Does not change: your records. Receipts, spreadsheets and reports stay in your own Google Drive, the same as with direct signup.

To make ExpenseBot available across your domain, install or allow it from Google Workspace Marketplace. The Google Workspace page covers admin installation, organizational-unit availability and the Gmail, Drive and Sheets integration, and the privacy policy covers how ExpenseBot handles your data.

A Workspace email domain alone never switches you to Marketplace billing. Marketplace billing applies only after a verified subscription from Google Cloud Marketplace is linked to your ExpenseBot account.

Pricing and free trial on Google Cloud Marketplace

These are the Google Cloud Marketplace terms. Marketplace billing is monthly; there is no annual plan on Google Cloud Marketplace. Signing up directly at expensebot.ai follows ExpenseBot's own checkout, trial and annual option, described on the pricing page. Google applies its own trial accounting on Marketplace subscriptions.

Example: an owner who adds two teammates for a full month pays USD 10 for the plan plus USD 20 for the two extra seat-months, USD 30 in total. A seat enabled halfway through a calendar month accrues about half a seat-month.

From purchase to accountant-ready records

ExpenseBot is an expense management application that gathers receipts from authorized Gmail accounts and uploads, extracts the details, and writes reviewed, source-linked expense records to a Google Sheet in your Google Drive. The product is the same whichever way you pay; the Marketplace listing does not add or remove features.

• Receipts arrive from Gmail, uploads and phone photos, each linked to its source file.
• You review uncertain items, and team owners can match employee spending against existing company cards.
• Records stay in Google Sheets and Drive, ready to export for your accountant, QuickBooks Online or Xero.

ExpenseBot is not a general ledger and does not file taxes. Accountants can work from the same records through the accountant dashboard, and AI assistants can read them through the receipt collection MCP server.

Need Google Workspace setup instead?

Frequently asked questions