1099 Income & Expense Tracker: Track What You Earn and Spend, Automatically
If you're paid on a 1099, your taxes have two sides — the income you brought in and the expenses you can deduct — and most tools only handle one. ExpenseBot is a 1099 expense tracker that also tracks income: it logs what you earn from Stripe, PayPal, invoices and cash, auto-captures deductible expenses from your Gmail, and keeps it all in a Schedule C-ready income and expense tracker Google Sheet you own.
60-day free trial · No credit card · $10/mo
1099 taxes need both sides — income and expenses
When you're an employee, a W-2 does the accounting for you. On a 1099, nobody does — you're responsible for reporting what you earned and subtracting what you spent to reach your net profit, the number you're actually taxed on. Get the income wrong and you over- or under-pay; miss the expenses and you pay tax on money that should have been deducted.
That's why receipt-only apps leave 1099 workers half-covered. Capturing receipts is good, but without the income side you can't see your profit, can't plan a quarterly estimate, and can't hand your accountant a complete picture. A real 1099 tracker does both.
Track income from Stripe, PayPal, invoices and cash
Your income arrives in fragments — a Stripe payout here, a PayPal transfer there, an invoice paid by bank transfer, a cash job. ExpenseBot brings them together:
- Stripe & PayPal. Payout and payment emails are captured as income entries.
- Invoices. Log what clients pay you so your income total reflects real receipts.
- Cash. Add cash jobs quickly so nothing goes unrecorded.
With income flowing in alongside expenses, your net-profit figure is always current — not something you reconstruct in April.
Auto-capture deductible expenses from Gmail
Connect your Gmail once and ExpenseBot scans it — up to several years back — for the receipts and invoices already sitting there, extracting vendor, date and amount and categorizing each into a deductible-expense bucket. Snap paper receipts by photo, or forward emailed ones. There are no forwarding rules to set up, and ExpenseBot never sends email or deletes anything.
The result is a categorized expense ledger that pairs directly with your income — the foundation of a clean Schedule C.
Schedule C-ready categories + quarterly clarity
Expenses are sorted into the buckets a US Schedule C expense tracker needs, and ExpenseBot can pre-fill Schedule C from those categories (in Canada, the T2125). It prepares the records and the form draft — it does not file for you, and every figure is an estimate to review with your tax professional.
Because both income and expenses stay current, your quarterly estimated tax is based on real year-to-date numbers rather than a guess. You always know roughly where you stand.
Clean records in Google Sheets you own
Everything lands in a Google Sheet in your own Google Drive — income and expenses, categorized, with your net profit visible. Hand it to your accountant (who uses ExpenseBot free), export it, or keep it as your own year-round record. You own the file and keep it if you ever cancel. For a deeper look at the self-employed workflow, see our freelancer expense tracking page.
Receipt-only app vs. a real 1099 tracker
| Receipt-only app | ExpenseBot | |
|---|---|---|
| Expenses | Captured | Captured from Gmail + photos |
| Income | Not tracked | Stripe / PayPal / invoices / cash |
| Net profit | Can't calculate | Always current |
| Schedule C | Manual | Pre-filled from categories (US) |
| Where data lives | Vendor app | Google Sheet in your own Drive |
Feature availability depends on which emails and accounts you connect. Schedule C auto-fill is US-only (T2125 in Canada). Tax figures are estimates — confirm with your tax professional.
Track your whole 1099 picture
Connect Gmail, log your income, and let ExpenseBot keep both sides of your 1099 in one Schedule C-ready Google Sheet you own. Free for your accountant.
Start free — no credit card, 60-day trialFrequently asked questions
Does it fill out my Schedule C?
For US self-employed filers, ExpenseBot pre-fills Schedule C from your categorized expenses. (In Canada, it's the T2125.) It prepares the records and the form draft — it doesn't file your return for you, and figures are estimates you should always review with your tax professional.
Does it track my 1099 income too?
Yes — that's the point. It logs income from Stripe, PayPal, invoices and cash alongside your deductible expenses, so you see net profit for the year rather than just a pile of receipts. Both sides of your 1099 picture live in one Google Sheet you own.
Will this help with my quarterly taxes?
It keeps your income and deductible expenses current all year, so when a quarterly estimate is due it's based on real numbers instead of a guess. The estimate itself should be confirmed with your tax pro.
How does it find my expenses?
Connect your Gmail once and ExpenseBot scans it for receipts and invoices — up to several years back — extracting vendor, date and amount. You can also snap photos of paper receipts or forward emailed ones. No forwarding rules to configure.
Do I need separate software for income and expenses?
No — that's the gap this closes. Receipt-only apps leave 1099 workers half-covered because they ignore income. ExpenseBot tracks both, so your net-profit number (what you're actually taxed on) is always visible.
Where does my 1099 data live?
In a Google Sheet inside your own Google Drive. You own it, can export or share it with an accountant, and keep it if you ever cancel.