Your bank statement says "APPLE.COM/BILL" for every Apple purchase — apps, subscriptions, hardware, iCloud, Developer Program — all identical. But Apple emails you a receipt for every purchase, and those emails have full itemized details.
ExpenseBot scans your Gmail and finds Apple receipts automatically. Current-year and ongoing scans are included with subscription; completed prior years use the one-time historical unlocks.
🍎 What ExpenseBot Finds:
- App Store apps — app name, price, date
- Subscriptions (iCloud+, Apple Music, TV+, Arcade) — service name, amount, billing period
- Hardware (MacBook, iPad, iPhone) — device, configuration, price
- Apple Developer Program — $99/yr, renewal date
- AppleCare+ — coverage details, amount
- In-app purchases — app name, item, price
📊 Tax-Ready Output: Each purchase is categorized by Schedule C line item (US) or T2125 category (Canada). Software on Line 18, Equipment on Line 13, Professional Services on Line 17.
Instead of "APPLE.COM/BILL - $299.99" you get "Final Cut Pro - $299.99 (Software)".
📦 When one Apple receipt covers several purchases
Apple often combines purchases made close together into a single receipt under one charge. ExpenseBot writes that receipt as one row at the amount you were charged, and captures the individual item names in the sheet's Notes column (for example, Description: Final Cut Pro; iCloud+ 2TB; Wordscapes). One row per charge is what reconciles cleanly against the single APPLE.COM/BILL line on your card statement, while the item names stay available for deciding what was business.
✂️ Splitting a bundled Apple charge across business and personal
If one charge mixes business and personal items, split the row — don't retype it as separate rows and don't delete the original. Open Review expenses from your dashboard, find the row, and choose Split this expense. You can divide the charge by amount or by percentage, and mark each allocation business or personal, with its own category on the business allocations. The allocations must add up to the full charge, so nothing goes missing, and the row still matches the single statement charge. Reports you have already generated stay unchanged — a split applies to future reports.
🔁 Forgotten Apple subscriptions
Once Apple receipts are in the sheet, the Subscription Auditor (in the reports list on your dashboard, available on every account; promoted into the Insights section of My Reports once a run finds two or more recurring charges) flags charges recurring monthly or annually, price increases on established subscriptions, functional duplicates, and trials that converted to paid — over roughly the last thirteen months of captured history. Common Apple culprits: iCloud+ storage, Apple One overlapping a service paid for elsewhere, and app subscriptions that renewed after a trial.
🗓️ Getting receipts from previous years
Scans are retroactive — they read receipt emails already in the mailbox rather than only watching for new mail — and they run one completed year at a time. A free account reaches back 60 days. Current-year scanning comes with a subscription; one selected completed year is a $20 one-time unlock; Any Past Year access is $79 one time and covers every completed calendar year available when you purchase, across all connected Gmail accounts.
💡 Deductibility: an Apple purchase is deductible to the extent it is used for business — the test is the business-use share. Software and subscriptions are normally expensed in the year paid; hardware over the jurisdiction's threshold may need depreciating over several years instead. Estimates — confirm with your tax professional.
🔗 Learn more: Apple Receipt Scanner