What Is Cash Radar?
Cash Radar is ExpenseBot's weekly cash-flow heads-up email for small businesses. It looks at the receipts, supplier invoices, and income notifications ExpenseBot already captures from your Gmail, then sends a simple weekly summary showing:
- Bills due soon — unpaid supplier invoices with vendor name, due date, and amount
- Expected or recent income — income and payment notifications, plus recurring income patterns when the signal is strong
- Known cash need — confirmed bills due minus strong expected income signals (not a bank-balance forecast)
- Needs review — items with a missing due date, unclear invoice direction, possible duplicate, or uncertain amount
Where the Information Comes From
Cash Radar uses documents ExpenseBot already captures:
- Supplier invoice PDFs from Gmail
- Paid receipts and subscription renewals
- Income notifications from Stripe, Square, PayPal, Interac, and similar platforms
- Payment confirmations
- Items already flagged for review in your ExpenseBot spreadsheet
No separate spreadsheet forecast or manual reminder list is required.
How It Differs From Your P/L Report
| Cash Radar | P/L Report | |
|---|---|---|
| Time direction | Forward-looking | Historical |
| Main question | What needs attention next? | What happened this period? |
| Data | Bills due, income signals, review items | Income and expenses |
| Email cadence | Weekly | Monthly |
P/L reports help you understand profit. Cash Radar helps you notice upcoming cash activity before month-end.
How to Turn Cash Radar On or Off
- Open ExpenseBot
- Go to Settings → Automation Hub
- Find the Cash Radar card
- Toggle Email me Cash Radar
- Choose weekly or monthly cadence
Turning Cash Radar off does not stop receipt scanning, income detection, or your P/L reports. It only stops the Cash Radar email.
Why Some Items Say "Needs Review"
Review items are intentionally separated so Cash Radar does not count uncertain documents as confirmed cash activity. Common reasons an item appears in review:
- Missing due date on a supplier invoice
- Unclear whether the document is a bill to pay or a customer invoice
- Possible duplicate paid/unpaid document pair
- Missing or uncertain amount
Clearing review items in your ExpenseBot spreadsheet improves future Cash Radar accuracy.
Why Didn't I Receive a Cash Radar Email?
ExpenseBot may skip a week when there is nothing useful to report — no upcoming supplier bills, no income signals, and no review items. This is intentional: you only receive Cash Radar when it has meaningful information.
Other reasons you might not receive it:
- Cash Radar is turned off in Automation Hub
- Gmail automation is disconnected or needs reauthorization
- ExpenseBot has not captured enough recent receipt or invoice activity
What "Known Cash Need" Means
Known cash need is the value of supplier bills and invoices ExpenseBot found that appear due soon, adjusted by strong expected income signals where available. It is not a projected bank balance. It does not include every possible future payment — only bills ExpenseBot has seen in a source document or strong recurring pattern.
Can My Accountant Use Cash Radar?
If your accountant has access to your ExpenseBot reports, Cash Radar can help them spot upcoming supplier bills, missing income signals, and review-heavy documents earlier in the month — before month-end cleanup.