How do I correct or fix wrong data in my expense spreadsheet?

If an expense has incorrect data (wrong amount, vendor, date, etc.), here's how to fix it depending on how the receipt was originally added:

Option 1: Edit directly in the spreadsheet The simplest fix — just open your Google Sheet and correct the data in the row. You can change the amount, vendor, category, date, or any other field directly.

Option 2: Re-upload a photo or PDF If the receipt was a photo or PDF upload and the AI extracted it incorrectly:

1. Delete the affected row in your spreadsheet
2. Re-upload the original photo or PDF at expensebot.ai
3. ExpenseBot will reprocess it fresh and add a corrected row (If you don't delete the old row first, ExpenseBot will flag it as a duplicate)

Option 3: Reprocess a Gmail/email receipt If the receipt came in via Gmail scan or email forwarding:

1. Delete the affected row in your spreadsheet
2. In Gmail, find the original email and remove the "Processed" label
3. Apply the "ExpenseBot" label to that email (if using Outlook, move it to the "ExpenseBot" folder)
4. In ExpenseBot, click Find Receipts in Gmail — the email will appear for reprocessing
5. If you have Gmail Automation enabled, it will also be picked up automatically in the nightly scan

Tip: For any email receipt you want reprocessed, just apply the ExpenseBot label in Gmail and repeat the steps above. With automation enabled, it will be picked up automatically during the nightly run.