ExpenseBot is built for how trades actually work — on job sites, not at a desk. It captures your spending where it already lands and turns it into clean, tax-ready books in a Google Sheet you own.
Capture two ways:
- Snap on-site — photograph a paper receipt at the supply house from your phone; ExpenseBot reads the vendor, date, and amount and files it.
- Gmail auto-capture — connect Gmail once and it auto-scans supplier, material, equipment-rental, and subcontractor receipt emails on a nightly run. It labels what it reads so nothing is double-counted, never sends email, and never deletes anything.
Mileage without a GPS app: ExpenseBot reads your Google Calendar and estimates drive distance to your job-site addresses at your country's mileage rate (IRS in the US, CRA in Canada, HMRC in the UK). No background GPS app draining your battery. Because it's calendar-based, the distances are estimates — confirm them with your tax pro.
Profit per job: Tag each receipt — and the payments that come in — to a job (by customer, address, or job number). ExpenseBot rolls up a per-job profit view: revenue minus materials, mileage, and other costs, so you can see which jobs actually made money. Because it tracks income alongside expenses, you also get a running profit-and-loss for the whole business.
Clean books for your accountant: Everything lives in a categorized Google Sheet in your own Google Drive — you own it and keep it if you ever leave. Export to QuickBooks Online, Xero, or Sage with one click, or just share the sheet. Accountants use ExpenseBot free.
The same workflow works for general contractors, electricians, plumbers, HVAC, and roofers. ExpenseBot captures and organizes; it doesn't decide what's deductible, so treat tax categorization as a starting point to review with your accountant.
See also: Expense Tracker for Contractors | Expense Tracker for Roofing Businesses | Mileage Tracker