Yes. Exclusion rules let you skip specific merchants or expense categories during Gmail scans — receipts that match are never written to your spreadsheet.
How it works
- Open Gmail Processor (the receipts/Gmail view).
- Click the Exclusions button in the top-right header.
- Choose Merchant or Category from the dropdown, enter the name, and click Add.
Active rules appear as color-coded chips under the header. Click the X on any chip to remove a rule instantly.
Matching behavior
- Merchant rules use substring matching (case-insensitive). Adding "amazon" blocks "Amazon.com", "AMAZON MKTPLACE", and "Amazon Web Services".
- Category rules use exact matching (case-insensitive). Adding "Meals and Entertainment" only blocks that exact category — not "Meals" alone.
What happens to excluded receipts
- The receipt email is labeled ExpenseBot-Excluded in Gmail so you have a transparent audit trail.
- The receipt is not written to your spreadsheet.
- Nothing is deleted — the original email stays in your inbox.
- Your scan confirmation email and in-app summary show a count of excluded receipts alongside processed/duplicate counts, with details of which merchant matched which rule.
Important notes
- Exclusions only apply to Gmail scans. If you manually upload a photo or PDF, it always goes through — deliberate uploads reflect explicit intent.
- Rules are inert by default. With no rules set, every receipt is processed normally.
- You can add or remove rules at any time. Changes take effect on the next scan.