The scanner uses multiple layers to find your receipts automatically — no setup or rules needed on your end.
Where it looks:
- Daily automated scans check your inbox — emails that arrived since the last scan.
- Historical scans (first connection or manual scan) search all mail — including archived emails and labeled folders — so receipts you've already read and filed away are still captured.
- Once an email has been processed, it's excluded from future scans so nothing gets duplicated.
What it searches for:
- Keywords: Every scan searches for emails containing terms like "receipt", "order", "invoice", "payment", and more — across all senders.
- Trusted senders: Once you process a receipt from a sender (e.g., Amazon, Adobe), the AI learns that sender and automatically includes them in future scans.
- AI classification: Every email found is analyzed by AI to confirm it's actually a receipt (not a marketing email or shipping notification with no charge).
This means:
- Receipts from any sender with "receipt" or "order" in the subject/body are already being searched for — including Amazon, Adobe, and others.
- The more receipts you process, the smarter the scanner gets for your account.
- You don't need to add senders or set up keyword rules — it's automatic.
If something is still being missed, apply the "ExpenseBot" label to the email in Gmail. The scanner will pick it up, process it, and learn from it for next time.
Pro tip: You can use Gmail's built-in filters to auto-apply the "ExpenseBot" label to emails from specific senders (e.g., auto-confirm@amazon.ie). This guarantees those emails get picked up on every scan — no manual labeling needed. In Gmail: search bar → filter icon → enter sender in "From" → Create filter → Apply label "ExpenseBot".