Simply forward any receipt email to receipts@expensebot.ai. ExpenseBot automatically processes: PDF attachments, receipt details in email body, image attachments. Make sure to add info@expensebot.ai to your safe sender list to receive processing notifications.
Subject-line commands
You can override or annotate a forwarded receipt by adding commands to the email subject. Commands are case-insensitive, can appear anywhere in the subject, and stack — use as many as you need on a single email.
| Command | Effect | Example |
|---|---|---|
tag:tagname | Force a specific tag, bypassing AI matching | Fwd: hotel booking tag:Personal or Fwd: invoice tag:Realtor – Gifts |
paidby:name | Stamp "Paid by name" in Notes (Wedding flow) | Fwd: florist invoice paidby:bride's family |
for:client | Attribute to a client/project tag | Fwd: ad spend for:Acme Corp |
project:name | Same as for: — attribute to a project | Fwd: Canva project:Website-Redesign |
paidfor:recipient | Record the gift recipient (Realtor Gift Limit Checker) | Fwd: housewarming basket paidfor:Alice Johnson |
Why this is useful:
- AI tag matching is good but not perfect. Subject commands let you override when you know the right answer.
- Cash payments and receipts with generic merchant names ("Visa Direct", "Cash") have no signal for the AI — subject commands fill that gap.
- Per-client billing or per-recipient tracking (gifts, expenses) needs explicit attribution that the receipt itself doesn't always carry.
Order of precedence: subject commands are the highest-trust signal. They override AI tag matching, calendar bindings, and tag wizard rules. If you write tag:Trip – Toronto on a receipt the AI would otherwise have classified as Wedding – Vendors, the subject command wins.