Yes! You can connect multiple Gmail accounts to ExpenseBot and scan each one for historical receipts — the historical range depends on your plan (current year, 2 years back, or up to 6 years back with Deep Scan), and it applies independently per connected account.
🔑 Forwarding emails vs. linked Gmail accounts — common confusion: Adding an email in Settings as a Forwarding Email is NOT the same as connecting a second Gmail account. A forwarding email only lets you forward receipts from that address to receipts@expensebot.ai — nothing in that inbox is read automatically.
To have a second inbox auto-scanned (every receipt picked up without forwarding), you need to connect it as a Gmail account using the + Add Gmail button on the Gmail Processor page. That's what this article is about.
📧 How it works: ✅ Connect up to 5 Gmail accounts ✅ ExpenseBot scans each account for receipts ✅ All receipts are organized together in your ExpenseBot spreadsheet ✅ Each account runs its own overnight scan ✅ Historical scan range applies per account — with Deep Scan, each connected account can be scanned up to 6 years back independently. So 5 accounts × 6 years = up to 30 account-years of receipt history pulled into one master spreadsheet.
📅 Historical Scanning: When you connect a second account, you can run a historical scan to pull receipts from prior years in one batch — perfect for tax time or multi-year backfills.
- Go to Process from Gmail and connect the new account
- Select the account from the dropdown
- Choose a time period (e.g., "2025 Calendar Year")
- Click Scan — it runs in the background
- You'll receive an email notification when the scan is complete with a summary of what was found
The scan processes in the background, so you can close the page and come back later. When it finishes, you'll get an email showing how many receipts were processed and how many need your review.
💡 Perfect for:
- Pulling a full year of receipts from a work email for taxes
- Separate work and personal email accounts
- Multiple business email addresses
- Catching up on receipts from a newly connected account
Do I need to manually label emails? No — ExpenseBot scans everything in your inbox automatically. Any receipts you've manually labeled "ExpenseBot" will be included, but you don't need to label anything for the automatic scan to work. Labels are optional and useful when you want to guarantee a specific email gets picked up, but the scanner finds the vast majority of receipts on its own.
Getting all your old receipts: If you have historical receipts you want pulled in (e.g. all of 2024 or 2025), use the historical scan option — just connect the account and select a time period. Don't manually forward or label old emails one by one; the historical scan covers them all in one pass.
Pricing — what you'll see when you click "+ Add Gmail": Clicking the + Add Gmail button opens an upgrade modal with two one-time options:
- $20 one-time (Pro upgrade) — unlocks up to 5 connected Gmail accounts (all auto-scanned directly), plus historical scans covering the current year, 1 year back, and 2 years back
- $40 one-time (Pro + Deep Scan) — same as above, plus a custom date range that can go further back (3+ years)
Choose $20 if you only need receipts from the current year or up to 2 years back. Choose $40 if you need to pull in receipts older than 2 years back.
Free trial users: During the free trial, the +Add Gmail button won't appear — it shows up once you're on a paid plan or after you complete the Pro upgrade.