One Receipt Tool, Every Accounting Event
Receipt scanners stop at extraction. ExpenseBot keeps going — preparing your receipts in the exact format your next accounting event needs. QuickBooks month-end? Receipts routed to the right ledger entry. VAT quarter? Folder organized by date, zip-ready for HMRC. Schedule C year-end? Tax-form-mapped totals. Audit prep? Sorted, named, downloadable in one click.
Free forever for accountants • No trial period • No client minimums
What Event Are You Preparing For?
Why ExpenseBot vs a Generic Receipt Scanner
Extraction is solved across the category — most tools are comparable on pulling vendor, amount, and date from a receipt. ExpenseBot's edge is downstream: turning extracted data into the destination's native format without manual re-entry.
QuickBooks bookkeepers don't want "another Bill" — they want the right ledger entry. ExpenseBot routes by entity type (Bill, Purchase, Reimbursement) based on how the expense was actually paid. See Gmail to QuickBooks for the full routing logic.
UK VAT filers don't want "a folder of receipts" — they want this quarter's receipts, sortable, downloadable. ExpenseBot organizes by transaction date and lets you grab a period in one click. See tax-period receipt export for the zip download flow.
Built on the Same Pipeline — Different Downstream Per Event
Gmail → Extraction → Tagged Spreadsheet + Drive PDFs → Your Destination
Same upstream for every user. QuickBooks for bookkeepers. Period zip for VAT filers. Year-end report for Schedule C. Audit pack for finance ops. Each client gets the same reliable data pipeline — QuickBooks, year-end, or VAT period export — the extraction doesn't change, only the output format.
Free Forever for Accountants
The ExpenseBot accountant dashboard is free forever — no trial period, no client minimums, no per-client fee. You get full access to manage unlimited clients from a single login. Each client pays $10/month for their own account.
Most accountants use ExpenseBot for 2–3 minutes per client per month at year-end — reviewing the tagged spreadsheet, pulling the period zip, or pushing to QuickBooks. Clients run it themselves day-to-day; you review and export.
Get Free Accountant Access →Frequently Asked Questions
Is ExpenseBot free for accountants?+
Yes — accountants get full access at no charge, forever. No trial period, no client minimums. Each client pays $10/month for their own account.
Can I manage multiple client QuickBooks files from one place?+
Yes — the accountant dashboard shows all clients' expense spreadsheets from a single login. Switch between clients without logging out.
Does it work for UK VAT and Canadian GST clients as well as US clients?+
Yes — ExpenseBot auto-detects the user's country and applies the correct tax framework. UK clients get VAT quarter export; Canadian clients get GST/HST; US clients get Schedule C mapping.
Can my clients use ExpenseBot without me?+
Yes — ExpenseBot is designed for clients to run themselves. You get read access to review and export. Most accountants use it for 2-3 minutes per client per month at year-end.
What receipt sources does it pull from?+
Gmail auto-scan (up to 6 years of history), photo capture from phone, PDF upload, and Apple Shortcuts integration for iPhone camera roll.
How does the period export work for audit support?+
Pick a date range in the dashboard. Every receipt with a transaction date in that window is included in a zip download, named "YYYY-MM-DD Vendor Amount.pdf" in chronological order.
One tool for every accounting event
Free forever for accountants. Each client $10/month. No setup fee, no minimums.
Get Free Accountant Access →