Profit & Loss for Freelancers: Know What You Actually Made, All Year
You track expenses, but you still can't answer the one question that matters: am I actually making money? Income arrives from Stripe, PayPal, invoices and cash; expenses hide in Gmail; and you only find out how the year went at tax time. ExpenseBot tracks both sides and shows you live profit by month and by client — in a Google Sheet you own.
60-day free trial · No credit card
Most tools stop at receipts — so you never see profit
Here's the quiet gap in almost every expense app: it tracks money going out and nothing coming in. You get a tidy pile of categorized expenses and still can't say whether you're up or down, because half the equation — your income — was never in the picture. Profit is revenue minus costs; a tool that only sees costs can't show profit.
That's why so many freelancers and self-employed people fly blind all year and get a nasty (or pleasant) surprise at tax time. The fix isn't more discipline — it's a tool that watches both sides of the ledger.
Track income too — Stripe, PayPal, invoices, cash
ExpenseBot logs your income automatically alongside the expenses it captures from Gmail — money from Stripe, PayPal, invoices, and cash you add yourself. So both halves of the ledger fill in without data entry: receipts flow in from your inbox, payments flow in from your income sources, and the profit figure keeps itself current.
If income tracking is what you're really after, the income and expense tracker covers the money-in side in depth, and the 1099 income and expense tracker is the version tuned for US independent contractors.
Live P&L by month and by client
With both sides captured, ExpenseBot shows profit that updates as you work — by month, so you can see the shape of your year, and by client, so you can see which work is actually worth it. The client who pays well but eats your time and the one who quietly carries you stop being a feeling and become a number.
Want to go deeper on the per-client view? The profit by client breakdown is built for exactly that decision.
In Google Sheets you own
Your P&L isn't trapped behind a dashboard login. It lives as clean Google Sheets in your own Google Drive — your data, your Drive. You can open it without ExpenseBot, slice it however you like, export it, and keep every row if you ever move on. A profit picture you can only see through someone else's app isn't really yours; this one is.
Tax-ready when the year ends
Because income and expenses are already captured and categorized, you don't scramble in the spring — you already have the raw material for a proper profit-and-loss statement. Export to QuickBooks Online, Xero, or Sage with one click, or hand the sheet to your accountant, who can use ExpenseBot free and file straight from it.
New to freelancing, or want the broader setup? Start from the freelancer expense tracker. Running a registered business? The profit and loss for small business guide covers the statement itself.
Stop guessing whether you're making money
Track income and expenses together and see live profit by month and by client — in a Google Sheet you own, for $10/month with a 60-day free trial.
Start free — no credit card, 60-day trialFrequently asked questions
Can it show my profit, not just my expenses?
Yes — that's the whole point of this page. Most expense trackers only tell you what you spent. ExpenseBot tracks income (Stripe, PayPal, invoices, cash) alongside your expenses and shows live profit by month and by client, so you can actually answer "am I making money?" instead of finding out at tax time.
Do I have to enter income manually?
It logs income automatically from your connected sources, and you can also add cash payments or one-off amounts yourself. The idea is that both sides of the ledger — money in and money out — fill in without you doing data entry, so the profit figure stays current on its own.
Where does the data live?
In clean Google Sheets inside your own Google Drive. It's not a black-box dashboard you can only see through our login — you own the sheet, can open it without ExpenseBot, export it, and keep it if you ever leave. Your P&L is yours.
Is this a profit-and-loss statement I can give my accountant?
Yes. Because income and expenses are both captured and categorized in a sheet you own, you have the raw material for a proper profit-and-loss statement, and you can export to QuickBooks Online, Xero, or Sage or just share the sheet. Accountants use ExpenseBot free, so yours can work right in it at tax time.
Does it forecast or project future cash?
No. ExpenseBot shows you where you actually stand right now — real income and real expenses, tallied into live profit by month and by client. It's a clear picture of what has happened, not a projection of what might. If you want to know what you've really made so far this year, that's exactly what it's for.