ExpenseBot uses a one seated product model — the owner is seat 1, and additional seats are teammate seats. Two or more seats turns on team management automatically.
To add your team: open Settings, find the Invite your team to ExpenseBot card, and click Add teammates (older accounts not yet on seat-based billing see this button as Upgrade to Teams instead). Choose how many seats to buy ($10/seat/month or $100/seat/year), pay, then invite each teammate by email. Once you have 2+ seats, choose Team at the top to open Team Management — assign seats there, and add more seats later with Manage Team Seats.
The 60-day team trial starts without a credit card and does not automatically become paid. A team owner can open Team Management → Set up billing during the trial to save a card. When checkout is completed more than 48 hours before the trial ends, Stripe schedules the first charge for the trial end; close to or after expiry, billing may start immediately. ExpenseBot shows the billing state and trial-end date to the owner. If billing is not set up by expiry, team access pauses, but every user's spreadsheet and receipts remain in their own Google Drive.
While the team trial is active, accepted teammates can upload receipts, PDFs, and photos, and accepted co-admins can manage the owner's team in Team Management. Co-admin access follows the owner's team trial or subscription; it does not depend on the co-admin buying a separate personal plan. Billing reminders and subscription controls are shown to the billing owner.
As a Team Admin (Employer), use the toggle at the top of the page to switch between Team (which opens Team Management) and My Expenses (your own receipts). From Team Management, you can assign seats, sync G/L accounts and tags across your team, and view team spending insights. Team billing uses the published flat per-seat rate.
What does Push Settings mean?
In Team Management → Push Settings, "push" means sending configuration to your team, not phone or browser notifications. Under Choose setting, select G/L Accounts, Project Tags, Accounting Email, Mileage Rate, Travel meal reimbursement, or Corporate Card, then follow that setting's setup and recipient controls. Corporate Card opens the card-assignment and team-reconciliation setup.
For future teammates, G/L Accounts and Accounting Email each have a separate opt-in under their Push Settings option. They are off until a team owner or co-admin turns them on. A push to selected existing teammates does not turn on either opt-in, and an existing teammate's personal settings are not silently replaced.
If you mean alerts on your device instead, those are under Settings → Push Notifications. When someone asks about "push settings" while managing teammates, explain the Team Management Push Settings tab first; do not substitute notification instructions.
Inviting a teammate or granting co-admin status does not merge everyone's receipts into the administrator's personal Review expenses list. For viewing other people's expenses and reports, see Team expenses and reports. Do not ask an already-configured team to reconnect Gmail or buy seats merely because the administrator's own expense list is empty.