ExpenseBot's Amazon Seller Expense Tracker is for third-party Amazon sellers (FBA and FBM) tracking the costs of running their selling business. (If you're a buyer wanting to pull receipts from Amazon purchases you made, that's the Amazon Receipt Scanner instead — the two are kept distinct.)
The Amazon seller cost stack ExpenseBot helps you capture:
- Referral fees (Amazon's percentage cut, varies by category)
- FBA fulfillment fees + monthly and long-term storage fees
- Amazon PPC / Sponsored Products ad spend
- Cost of goods sold (COGS) / inventory
- Inbound freight and prep-center charges
- Returns and removals
- Software and subscriptions (repricers, tools, the Professional selling plan)
How capture works: connect Gmail once and ExpenseBot reads your supplier, freight, software and ad-spend emails, extracts the vendor, date and amount, categorizes each cost, and writes it to a Google Sheet you own in your own Google Drive. Snap a photo of a paper receipt or forward a PDF and it's captured the same way. It labels what it reads so nothing is double-counted, never sends email, and never deletes anything. For Amazon's own referral/FBA settlement figures you still export the report from Seller Central — ExpenseBot captures everything else that's scattered across your inbox and paper.
FBA fees, COGS and the 1099-K: FBA fees, referral fees, PPC, freight and software are generally ordinary business expenses that reduce taxable profit. COGS is what you paid for the units you actually sold, and its timing matters (inventory bought but not yet sold generally isn't deducted until it moves) — treat inventory accounting as a question for your tax professional. Your Amazon 1099-K reports gross payouts before Amazon's fees, refunds and your product costs, so it's almost always far bigger than what you actually made; a captured ledger turns reconciling it down to real profit into a subtraction. Exact fee figures come from Amazon Seller Central's fee schedule and the 1099-K threshold from the IRS — both change, so check the current source.
This is spend capture that feeds your books (export the Sheet or import to QuickBooks Online / Xero), not a full accounting suite. $10/month, 60-day free trial. Tax framing is educational — confirm your situation with a tax professional.