ExpenseBot is built for content creators who earn from a long tail of platforms — YouTubers, TikTokers, OnlyFans and Fansly creators, Twitch streamers, podcasters, musicians, and influencers. The full feature page is at /content-creator-expense-tracker.
The short answer. A creator expense tracker keeps both sides of the books: deductible spending (gear, software, home studio, the business share of phone and internet) and income arriving from several platforms at once. The income side is what catches creators out, because platforms pay out net of their cut while often reporting your gross — so the ledger has to record gross, platform fee, and net separately or you are taxed on money you never received. ExpenseBot keeps those three on separate columns, and the Income by Source report totals them by source.
What it does for creators specifically:
- Picks up creator income emails from Gmail. ExpenseBot looks for sale, tip and new-subscriber notification emails from Patreon, OnlyFans, Gumroad, Ko-fi, Fansly, Throne and Clips4Sale — for example OnlyFans new-subscriber, renewal and tip emails, Patreon new-member emails and Gumroad sale emails — plus Stripe, PayPal, Venmo, Cash App, Zelle, Square and Interac e-Transfer payments, and adds each one to your Income tab for the amount the email shows.
- Imports every other platform in one step. ExpenseBot has no dedicated support for Twitch, YouTube AdSense, TikTok, StreamElements, Streamlabs, Spotify for Artists, Apple Podcasts, Bandcamp, music distributors or Buy Me a Coffee emails. Those may be picked up when an email clearly says money was paid to you, but not every one will be — for a complete record, upload the platform's earnings CSV, a screenshot or a PDF statement with the Add Income button. The CSV columns are read for you, with no mapping. Substack emails are not read as income; a Substack payout sent through Stripe may appear as a Stripe payout.
- Captures gear and software receipts. Cameras, lighting, microphones, editing software (Adobe Creative Cloud, Final Cut, DaVinci Resolve, CapCut Pro), music licensing (Artlist, Epidemic Sound), props, wardrobe, travel for collabs and conferences. Pulled straight from Gmail.
- Tax-form ready. Each expense maps to a Schedule C line (US) or T2125 category (Canada). One-click year-end export goes to your accountant or imports into TurboTax.
- Quarterly estimated tax. A running estimate of what to set aside each quarter so the IRS doesn't surprise you in April.
- No judgment. OnlyFans and Fansly creators are treated the same as any self-employed person — same income tracking, same expense categories, same Schedule C filing. Your durable receipt files and records stay in your own Google Drive; ExpenseBot uses limited service metadata and temporary processing as described in the Privacy Policy.
Pricing is simple: 60-day free trial, then $10/month (or $100/year — roughly 2 months free) per seat. Multiple connected Gmail accounts (up to 3) are included in the subscription. One selected completed calendar year is a $79 one-time unlock. Any Past Year access is $199 one time and covers every completed calendar year available when you purchase, across all connected Gmail accounts, one year per scan. See /pricing-plans for details.
For musicians specifically, the Income tab supports manual entry alongside email capture and CSV import — important because venue checks and cash tips often don't generate emails. For creators on multiple platforms, ExpenseBot deduplicates between platform payouts and bank deposits so nothing gets double-counted.
Gross, fee and net. ExpenseBot never assumes a platform fee rate for your books. Where an email shows both the gross and your cut, or an explicit fee line, ExpenseBot records the fee with no setup. Where a platform sends only a single figure — most OnlyFans and Patreon notifications do — you confirm that platform's rate once under Add Income → Manage platform fees (ExpenseBot suggests it from your existing entries), and every future single-figure email from that platform is split into gross, fee and net, with the option to backfill existing rows. Until a rate is confirmed, a single-figure email is recorded as-is with no fee. Rates drift, and a wrong rate silently corrupts the books, which is why nothing is applied without your confirmation.
Platform fees are generally deductible (Schedule C Line 10, commissions and fees, in the US). When you generate your Year End tax report, the fees recorded on your Income tab are deducted on Schedule C Line 10 (T2125 line 8871 in Canada); ExpenseBot does not post a separate expense row for them. Where no fee is recorded, the Income by Source report may show an estimate from a platform's typical rate, marked as estimated, so you can spot it and confirm your real rate — estimates are never written to your Income tab or deducted. ExpenseBot does not ingest or match 1099-K forms; what it gives you is the gross/fee/net record by source to reconcile a 1099-K against.
Related, for the parts creators ask about most: platform fee deductions, equipment depreciation vs expensing, and reconciling 1099-Ks across platforms.
Most creators find the biggest payoff is on the expense side — untracked gear, software and home-studio costs are deductions that simply go unclaimed. Estimates — confirm with your tax professional. Start the free trial at /content-creator-expense-tracker.