ExpenseBot is built for content creators who earn from a long tail of platforms — YouTubers, TikTokers, OnlyFans and Fansly creators, Twitch streamers, podcasters, musicians, and influencers. The full feature page is at /content-creator-expense-tracker.
The short answer. A creator expense tracker keeps both sides of the books: deductible spending (gear, software, home studio, the business share of phone and internet) and income arriving from several platforms at once. The income side is what catches creators out, because platforms pay out net of their cut while often reporting your gross — so the ledger has to record gross, platform fee, and net separately or you are taxed on money you never received. ExpenseBot keeps those three on separate columns and totals fees per platform in the Income by Source report.
What it does for creators specifically:
- Auto-imports platform payouts from Gmail. YouTube AdSense, Patreon, OnlyFans, Fansly, Twitch, Spotify for Artists, Apple Podcasts, Bandcamp, Buy Me a Coffee, Ko-fi, Substack, ManyVids — every payment-confirmation email becomes a row in your Income tab. No manual data entry.
- Captures gear and software receipts. Cameras, lighting, microphones, editing software (Adobe Creative Cloud, Final Cut, DaVinci Resolve, CapCut Pro), music licensing (Artlist, Epidemic Sound), props, wardrobe, travel for collabs and conferences. Pulled straight from Gmail.
- Tax-form ready. Each expense maps to a Schedule C line (US) or T2125 category (Canada). One-click year-end export goes to your accountant or imports into TurboTax.
- Quarterly estimated tax. A running estimate of what to set aside each quarter so the IRS doesn't surprise you in April.
- No judgment. OnlyFans and Fansly creators are treated the same as any self-employed person — same income tracking, same expense categories, same Schedule C filing. Your data stays in your own Google Drive, never on our servers.
Pricing is simple: 60-day free trial, then $10/month (or $100/year — roughly 2 months free) per seat. Multiple connected Gmail accounts (up to 3) are included in the subscription. One selected completed calendar year is a $20 one-time unlock. Any Past Year access is $79 one time and covers every completed calendar year available when you purchase, across all connected Gmail accounts, one year per scan. See /pricing-plans for details.
For musicians specifically, the Income tab supports manual entry alongside platform-payout auto-import — important because venue checks and cash tips often don't generate emails. For creators on multiple platforms, ExpenseBot deduplicates between platform payouts and bank deposits so nothing gets double-counted.
Gross, fee and net. Where a payout email shows both the gross and your cut, ExpenseBot reconciles them with no setup. Where a platform sends only a single net figure, you confirm that platform's rate once — ExpenseBot suggests it from your own history — and every future payout is split into gross, fee and net, with the option to backfill existing rows. We deliberately do not ship a hardcoded table of platform fee rates: they drift, and a wrong rate silently corrupts the books. Until a rate is confirmed, a single-figure payout is recorded as-is with no fee split.
Platform fees are generally deductible (Schedule C Line 10, commissions and fees, in the US). ExpenseBot totals them per platform in the Income by Source report and flags them for deduction — you claim them there; it does not post an expense row on your behalf. ExpenseBot does not ingest or match 1099-K forms; what it gives you is the per-platform gross/fee/net record to reconcile a 1099-K against.
Related, for the parts creators ask about most: platform fee deductions, equipment depreciation vs expensing, and reconciling 1099-Ks across platforms.
Most creators find the biggest payoff is on the expense side — untracked gear, software and home-studio costs are deductions that simply go unclaimed. Estimates — confirm with your tax professional. Start the free trial at /content-creator-expense-tracker.