ExpenseBot is an expense tracker built for German Freiberufler and Selbstständige. It auto-scans Gmail for Belege (receipts) from German merchants like Amazon.de, Deutsche Bahn, REWE, dm, and MediaMarkt, then categorizes them to EÜR Betriebsausgaben line items — Reisekosten, Bürokosten, EDV/Software, Werbekosten, and more.
Vorsteuerabzug tracking: ExpenseBot extracts 19% and 7% Umsatzsteuer amounts from every receipt automatically. If you're USt-pflichtig, your quarterly USt-Voranmeldung totals are ready without manual calculation. Kleinunternehmer (below €25,000 Umsatz) are supported too — Vorsteuer is shown as informational only.
Fahrtkosten: The mileage tracker applies the German Kilometerpauschale — €0.30/km for Dienstreisen (business travel), and €0.30/km for the first 20km / €0.38/km beyond 20km for Pendlerpauschale. Import client visits from Google Calendar with automatic distance calculation via Google Maps.
EÜR export: Year-end output is a Google Sheet with all Betriebsausgaben organized by category, Vorsteuer totals by rate (19%/7%), and every original receipt image linked. Hand it to your Steuerberater for ELSTER filing — or use it yourself for Anlage EÜR.
Belegaufbewahrungspflicht: All receipt images are stored in your Google Drive with original timestamps, supporting the 10-year retention requirement under § 147 AO.
Cost: $10/month (~€9.50), 60-day free trial, no credit card required. Compare to SevDesk €19–50/month or Lexoffice €9–36/month for full accounting suites. ExpenseBot focuses on automated receipt capture + EÜR export — pair it with a separate invoicing tool if needed.
The interface is in English, but receipts in German and all other languages are processed correctly. Many German tech freelancers in Berlin, Munich, and Hamburg use it successfully.