ExpenseBot pulls receipts from Gmail, categorizes them, and routes each original expense to the right QuickBooks entity instead of turning everything into a generic Bill. Company-card receipts become Purchases posted to the bank or credit-card account that paid them. Vendor invoices become Bills payable to the vendor. For genuine out-of-pocket expenses, choose Reimburse me to use the reimbursement Bill flow.
Before anything is sent, Send to QuickBooks shows a confirmation review. ExpenseBot groups receipts by a recognized card or account, asks separately when it cannot identify the payment source, and uses exact or previously confirmed vendor matches. Your choices are remembered after a successful send for that connected QuickBooks company. Split categories stay together as lines of one Purchase, and the receipt attaches once to that transaction.
The accountant dashboard lets a bookkeeper manage connected client workspaces from one login while keeping each client's report data separate from the accountant's QuickBooks connection. See /gmail-to-quickbooks for the full routing logic.