ExpenseBot tracks both sides of your profit & loss in one Google Sheet — no separate income tool, no separate expense tool, no manual reconciliation between the two. The result is an automatic Schedule C (US) or T2125 (Canada) that's ready when you are.
Expenses come from two sources. The Gmail receipt scanner reads up to 6 years of inbox history and extracts every receipt — vendor invoices, SaaS subscriptions, Amazon orders, travel bookings, ride-share, food delivery, ad-platform charges. AI categorizes each one into the correct Schedule C line (8–27) or T2125 category. Photo capture handles cash and paper receipts via the same pipeline.
Income comes from three sources, deduped automatically:
- Bank deposits via Plaid — connect any of 12,000+ US/Canadian banks. Deposits are tagged as client payments, Stripe/PayPal/Square payouts, weekly Uber/DoorDash/Instacart settlements, Etsy/Shopify sales, rent, refunds, or transfers.
- Gmail income emails — Stripe payout notifications, invoice-paid confirmations, Square deposit emails, rent receipts.
- Manual Add Income — for cash tips, venue checks, paper rent, or any income with no digital trail.
The Income tab uses a 4-layer matcher (entity ID, normalized merchant, token-subset, AI canonicalization) to dedupe across sources, so a Stripe email and the matching bank deposit don't double-count.
One-click P&L maps the result to the right tax form. Schedule C uses Line 1 (gross receipts), Line 2 (returns and allowances), Line 3 (gross income) for income; Lines 8–27 for expenses; Line 31 is net profit. The Schedule C expense tracker page covers the expense side in depth, and the freelancer page covers the persona-specific workflow.
It works for every self-employed type: freelancers, gig workers, Etsy/Shopify sellers, content creators, rental property owners, and multi-entity small agencies. The output is always a Google Sheet you own — export to QuickBooks, Xero, or hand the PDF to your accountant. $10/month after a 60-day free trial.