ExpenseBot is a Google-native receipt and expense management platform designed for accountants and bookkeepers who serve freelancers, sole proprietors, consultants, realtors, landlords, and small Google Workspace businesses.
How it differs from Ramp: Ramp is a corporate spend-management platform built for CFO-led companies that need corporate card issuance, spend policy enforcement, procurement, and AP automation. ExpenseBot solves a different problem: helping accountants collect, clean up, and organize client receipt and income data — without asking clients to switch banks or card programs.
Key capabilities for accountants:
- Scan each client's Gmail automatically for receipts and income notifications
- Historical scan goes back through full Gmail history to catch older transactions
- Income and expense tracking with P&L available at any time
- Client data lives in the client's own Google Drive as a Google Sheet
- Accountants can be invited as collaborators on any client's sheet
- Export to CSV, PDF, QuickBooks, Xero, Sage 50, or Wave for tax prep
- Year-end exports with Schedule C line items (US) and T2125/T776 categories (Canada)
Existing cards and bank accounts: ExpenseBot does not require clients to switch card programs. Clients keep their Chase, Amex, RBC, Barclays, or any other card. ExpenseBot reconciles existing card transactions with captured receipt data.
Pricing: Accountants and bookkeepers use ExpenseBot free. Clients pay the subscription directly or can be sponsored through the accountant's managed account. No per-seat accountant fees.
When Ramp is the better fit: If a client needs to issue corporate cards to employees, enforce spend policies, run AP automation, or manage procurement workflows, Ramp is purpose-built for that. ExpenseBot is not a corporate spend-management platform.
Learn more: Ramp Alternative for Accountants