Landlords filing IRS Schedule E or CRA T776 don't have a "rental" expense — they have a per-property expense. The tax form demands one column per address, and if you own three units you need three tidy piles. Every generic tracker lumps everything under a single "Rental" category, which means at tax time you (or your accountant) spend hours re-sorting receipts by address. ExpenseBot's Rental Property tracker is designed to make that re-sorting step vanish.
The three pieces
1. First-class property setup. In Settings → Rental Properties you add each rental with its full street address, country (US or Canada), purchase date, and rental percentage (100% for a pure rental, less for a house hack where you live in part of the building). Setup takes about two minutes per property. That's the only manual configuration — after that, address detection is automatic.
2. Deterministic address matching. When a receipt comes in referencing a property address (invoice from a plumber, HOA bill, property-tax notice), ExpenseBot matches it by exact street number plus street name — no AI guesswork, no fuzzy "close enough" matches that might put a Home Depot run on the wrong property. Same-street addresses (123 Main vs 125 Main) are disambiguated by the unit number.
3. Country-branched output. At tax time you click once and get the right form for your country:
- USA Schedule E — receipts routed to lines 3a (rents received), 5 through 19 (advertising, cleaning, insurance, legal, management fees, repairs, supplies, taxes, utilities, etc.), and 26 (depreciation)
- Canada T776 — lines 8141, 8521, 8690, 8710, 9369, and 9946, matching the CRA statement of real estate rentals
What the flow looks like
- Day 1: Add your properties — two minutes each
- Throughout the year: Forward bills and receipts like you always have. The property tag is applied automatically.
- Tax time: One click produces a per-property Schedule E or T776 with every receipt attached
Edge cases handled
- House hacks — set a rental percentage (e.g., 60%) and ExpenseBot prorates shared expenses automatically
- Mid-year purchase or sale —
activeStartandactiveEnddates keep expenses from bleeding into the wrong year - Security deposits — excluded upstream from income (IRS treats deposits as liabilities until forfeited)
- Deleted properties — historical receipts stay attached, so a sold property still shows up on that year's return
What's still manual
Two line items can't be automated from receipts alone:
- Mortgage interest — pulled from your annual Form 1098 (USA) or mortgage statement (Canada)
- Depreciation — 27.5-year residential or 39-year commercial, and you need a land/building allocation. See IRS Publication 527 for the full methodology.
Not for
- Realtors — use the Realtor Expense Tracker instead (different tax form, different workflow)
- House flippers — flips go on Schedule D (capital gains), not Schedule E
- Large multifamily operators — you probably need full property-management software (AppFolio, Buildium) with tenant ledgers, lease tracking, and bank-account-per-property