ExpenseBot is built for Google Workspace teams that already use Gmail, Google Drive, and Google Sheets — and want to organize receipts, reconcile existing card transactions, and track income and expenses without switching to a corporate-card platform.
Keep your existing cards and bank accounts: ExpenseBot is not a card-issuing platform. It works with existing supported bank connections and statement uploads, so a team does not need to switch card programs to get organized. A team owner can assign available company cards to employees; ExpenseBot then matches charges to recorded receipts and surfaces anything missing for review.
Gmail receipt capture: Each team member connects their own Gmail account and can enable Smart Scanning to find likely receipt and income messages. Forwarding remains available for messages from another inbox. The first connection includes a 60-day scan; current-year and prior-year scanning depend on the user's subscription or purchased historical-scan access.
Team workflow:
- Start solo, add teammates when receipt collection becomes shared
- Each member connects Gmail or uses a forwarding address
- Durable records are written to each connected user's Google Drive and Sheet
- Admin and accountant access by invitation
Accountant collaboration: Share completed reports with named recipients or use a supported accounting connection or reviewed file workflow. The exact handoff depends on the accounting product and the connection enabled on the account.
How it compares to corporate-card platforms: Corporate-card platforms fit companies that want a new card program with issuer-controlled spending limits. ExpenseBot fits teams that want to keep existing cards and bank accounts while adding Gmail receipt capture, review, reporting, and a supporting reconciliation workflow.
Learn more: Google Workspace Expense Management